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CC - Approval of a Five-Year Professional Services Agreement with AssetWorks lnc. for Cloud Hosting Services for the City's Automated Fleet Management System in an Amount Not-to-Exceed $119,373.
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Contact Person/Dept: Paul Condran/Transportation
Phone Number: 310-253-6520
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: Yes [] No [X]
Commission Action Required: Yes [] No [X] Date:
Commission Name:
Public Notification: (E-Mail) Meetings and Agendas - City Council (08/19/15)
Department Approval: Art Ida, Director of Transportation (08/14/15)
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RECOMMENDATION
Staff recommends the City Council approve a five-year professional services agreement with AssetWorks, Inc. for cloud hosting services for the City's automated fleet management system in an amount not-to-exceed $119,373.
BACKGROUND
The Equipment Maintenance and Fleet Services Division and the Purchasing Division are the primary users of the AssetWorks' FASuite software. The FASuite is a complex and comprehensive system used to reconcile all functions related to the maintenance of vehicles and equipment, including processing repair and preventative maintenance activity, cost accounting (e.g. vehicles, fuel, oil, and parts), parts inventory, and vehicle usage. Since 1998 when the FASuite system was first installed, fleet management best practices have become greatly enhanced and more comprehensive. As a result, the FASuite system is rapidly changing to accommodate an increased demand for timely and transparent performance reporting and cost accounting.
DISCUSSION
Department staff has worked with the Purchasing Division and IT Department, as well as AssetWorks representatives, to review the current system and develop an implementation plan for...
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