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CC - CONSENT ITEM: (1) Approval of an Agreement with Cobblestone Software for Software Licensing and Professional Services to Implement the Contract Insight Enterprise Software to Support the City's Contract Management Process in an Amount Not-to-Exceed $100,000; and (2) Authorization to the City Manager to Extend the Agreement for Four Additional One-Year Periods.
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Meeting Date: August 14, 2023
Contact Person/Dept: Lisa Soghor, Finance Department
Michele Williams, Information Technology Department
Heather Baker, City Attorney's Office
Phone Number: 310-253-5865
310-253-5950
310-253-5660
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Commission Action Required: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (08/09/2023)
Department Approval: Lisa Soghor, Chief Financial Officer (08/08/2023); Michele Williams, Chief Information Officer (08/06/2023); Heather Baker, City Attorney (08/06/2023)
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RECOMMENDATION
Staff recommends the City Council (1) approve an agreement with CobbleStone Software (Princeton, NJ) for software licensing and professional services to implement the Contract Insight Enterprise Software to support the City's contract management process in an amount not-to-exceed $100,000 and; (2) authorize the City Manager to approve four additional one-year extensions for annual software subscription, support and maintenance.
BACKGROUND/DISCUSSION
The City's contract administration and management process includes collaboration with the Finance Department, the Risk Management Division (Human Resources Department) and the City Attorney's Office and includes an average of more than 400 contracts across all City departments in any given fiscal year. Most of the initial contract workflow processes are tracked and administered manually. In an effort to streamline and establish cont...
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