Approval of a Professional Services Agreement with Spinnaker Support LLC to Provide Maintenance and Technical Support for the City s Legacy Financial System. City of Culver City California Agenda Item Report Meeting Date: 10/10/11 CITY COUNCIL AGENDA ITEM: Approval of a Professional Services Agreement with Spinnaker Support LLC to Provide Maintenance and Technical Support for the City s Legacy Financial System. Contact Person/Dept.: Jeff Muir/Finance Fiscal Impact: Yes X No General Fund: Yes X No Phone Number: (310) 253 5865 Item Number: C 4 Public Hearing: Action Item: Attachments: X Commission Action Required: Yes No X Date: _______________ Public Notification: Meetings and Agendas City Council (10/05/11) Spinnaker Support (10/05/11) Department Approval: Jeff Muir (09/30/11) Chief Financial Officer Approval: Jeff Muir (09/30/11) City Attorney Approval: Carol Schwab (by H. Baker) (10/04/11) City Manager Approval: John M. Nachbar (10/05/11) RECOMMENDATION: Staff recommends that the City Council approve a professional services agreement with Spinnaker Support LLC (Englewood CO) to provide software maintenance and technical support for the City s legacy financial system. BACKGROUND: On August 22 2011 the City Council approved a professional services agreement with Tyler Technologies for the purchase and implementation of a new financial system (Munis). The Munis system will replace the City s current financial system Oracle s JD Edwards One World (JDE). The project implementation for this replacement effort has begun and is in the initial planning stages. It is estimated that the JDE system will need to remain operational for the next 12 24 months until the new Munis system has been completely implemented. DISCUSSION: The City s current maintenance contract with Oracle Financials (Oracle) was approved by the City Council on November 10 2008. The approval also included a provision to pay the renewal for an additional three years provided the amount did not increase by ...
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