City of Culver City - File #: 16-279

• File #: 16-279
• Version: 1
• Name: South Bay Regional Public Communications Authority Dispatch Services
• Type: Minute Order
• Status: Action Item
• File created: 9/27/2016
• In control: City Council Meeting Agenda
• On agenda: 10/10/2016
• Title: CC - FOUR-FIFTHS VOTE REQUIREMENT (Budget Amendment Only) - (1) Pursuant to Culver City Municipal Code Section 3.07.075(E)(3), Waiver of Formal Competitive Bidding Procedures; (2) Approve a Five-Year Professional Services Agreement with South Bay Regional Public Communications Authority (SBRPCA) to Provide Dispatch, Vehicle Build, and Radio Maintenance Services to the Police and Fire Departments in an Amount Not-to-Exceed $12,732,387.00; and (3) Approval of a Budget Amendment to Appropriate $229,000 from the General Fund Reserve to IT Equipment - Software and $275,000 from the General Fund Reserve to Other Contractual Services.
• Related files: 16-811

Date	Ver.	Action By	Action	Result
10/10/2016	1	City Council Meeting Agenda

title
CC - FOUR-FIFTHS VOTE REQUIREMENT (Budget Amendment Only) - (1) Pursuant to Culver City Municipal Code Section 3.07.075(E)(3), Waiver of Formal Competitive Bidding Procedures; (2) Approve a Five-Year Professional Services Agreement with South Bay Regional Public Communications Authority (SBRPCA) to Provide Dispatch, Vehicle Build, and Radio Maintenance Services to the Police and Fire Departments in an Amount Not-to-Exceed $12,732,387.00; and (3) Approval of a Budget Amendment to Appropriate $229,000 from the General Fund Reserve to IT Equipment - Software and $275,000 from the General Fund Reserve to Other Contractual Services.

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Meeting Date: October 10, 2016

Contact Person/Dept: Lt. Jason Sims/ Police Department
Phone Number: (310) 253-6321

Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []

Public Hearing: [] Action Item: [X] Attachments: [X]

Commission Action Required: Yes [] No [X]

Public Notification: (E-Mail) Meetings and Agendas - City Council (09/23/2016; and 10/04/16); Public Notifications (09/23/2016); (Publication) Culver City News (09/29/2016); Posted on the City's website (09/23/2016);

Department Approval: Chief Scott Bixby (09/28/2016)
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RECOMMENDATION

Staff recommends the City Council: (1) pursuant to Culver City Municipal Code (CCMC) Section 3.07.075(E)(3) waive the formal bid requirements; and (2) approve a five-year professional services agreement with the South Bay Regional Public Communications Authority (SBRPCA) to provide dispatch, vehicle build, and radio maintenance services to both the Police and Fire Departments.

BACKGROUND

The Culver City Police/Fire Communications Center ("Communications Center") handles 911 emergency dispatching for both the Police and Fire Departments. Managed by the Police Department, the Communications Center has been in existence since the 1960's and is cur...