City of Culver City, California
City Council Agenda Item Report
A8-1
RECOMMENDATION:
Staff recommends the City Council consider fee waiver/reduction requests from
Culver City Senior Softball League and direct staff as deemed appropriate.
BACKGROUND:
Each year, the City Council adopts various fees and charges for the City as part of
the budget process. In 2007, the City Council authorized a comprehensive review of
all of the City’s fees. As part of that process, a consultant was selected to perform a
comprehensive update to the City’s fees and charges. Effective for Fiscal Year
2007/2008, the updated fees and charges, many of which had increased as a result
of inflation and a higher level of cost recovery, were adopted by the City Council.
Pursuant to the newly adopted fees and charges, staff has been informing various
groups and individuals of the fees and charges now applicable.
DISCUSSION:
At a recent Council meeting, the Culver City Senior Softball requested a fee waiver.
Culver City Senior Softball League
On December 1, 2008, Mr. Lan O’kun, representing Culver City Senior Softball,
spoke before the City Council requesting a lower fee for the use of the field behind
the Veterans Memorial Center.
Meeting Date: 03/09/2009 Item Number: A-8
AGENDA ITEM: Consideration of Fee Waiver/Reduction Requests from the
Culver City Senior Softball League
Contact Person/Dept.:
Pam Robinson
Phone Number:
(310) 253-6000
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master E-Mail Notification List (03/04/09); Representatives of:
Culver City Senior Softball League (by telephone – 03/04/09).
Department Approval:
William LaPointe (03/04/09)
City Attorney Approval:
Carol Schwab (by H. Baker) (03/04/09)
Chief Financial Officer Approval:
Jeff Muir (by N. Kimball) (03/04/09)
City Manager Approval:
Jerry B. Fulwood (03/05/09) City of Culver City, California
City Council Agenda Item Report
A8-2
The Culver City Senior Softball League has been renting the field for the past
twenty-five (25) or more years at no cost. Three (3) years ago, after a conversation
with Bill La Pointe, Parks, Recreation and Community Services Director, they agreed
to pay a small stipend. For calendar year 2008 they paid $1,725 for approximately
240 use hours per year. Under the 2009 agreement, the rental charge of $45.00 per
hour of use for both softball diamonds (as included in the fees and charges
schedule) was utilized to calculate an annual fee of $10,500).
FISCAL ANALYSIS:
The revenues projected for Fiscal Year 2008/2009 and those to be projected for
Fiscal Year 2009/2010 have been based upon the fees and charges included in the
adopted fees and charges schedule. Therefore, each fee waiver/reduction granted
would lower the amount of revenues received by the City. Given the current deficit
estimated at $500,000, every reduction in revenue would require either an increase
in revenue in another General Fund area or a further reductions in expenditures
above the $500,000 in reductions already needed to end Fiscal Year 2008/2009 with
an operating surplus.
Should the City Council grant the fee waivers/reductions as requested, the following
revenue impacts would be realized:
ORGANIZATION FY 2009/2010 FY 2010/2011
Senior Softball $8,775 $9,126*
• *City User Fees and Charges are typically increased on an annual basis to account for, at
minimum, cost-of-living-allowances (COLA). In order to address potential COLA increases, the
table above includes a 4% increase to the 2010/2011 estimate.
ATTACHMENTS:
1. Excerpt of Minutes from the December 1, 2008 City Council Meeting
MOTION:
That the City Council:
That the City Council:
(1) Approve the fee waiver request as presented; OR
City of Culver City, California
City Council Agenda Item Report
A8-3
(2) Approve the fee waiver request in the amount of $__________ resulting
in a revised fee of $__________; OR
(3) Deny the fee waiver request (thereby leaving the current fee in the fee
and charges schedule applicable);
AND
(4) (If motion 1 or 2 is adopted) Authorize the City Attorney to review/prepare
the necessary documents including the amended fee amounts authorized by
the City Council; and,
(5) (If motion 1 or 2 is adopted) Authorize the City Manager to execute such
documents on behalf of the City.
MEETING DATE: March 9, 2009
AGENDA ITEM: Consideration of Fee Waiver/Reduction Requests from
the Culver City Senior Softball League
ATTACHMENTS
Pages
1. Excerpt from Minutes of December 1, 2008
1December 1, 2008
Added Items
(continued)
Counciimember Weissman commented that Action Item A-5
[Adoption of a Resolution Approving a City Council Policy
Related to Processing Speaker Cards with Written Comments
during City Council Agenda Items When the Number of Written
Comments Exceeds 20] was a staff generated recommendation
and he questioned whether the item should come off the
agenda.
The City Council concurred that Action Item A-5 should be
taken off the agenda and discussed the procedure to do so.
MOVED BY COUNCILMEMBER SILBICER, SECONDED BY COUNCILMEMBER
ARMENTA AND UNANIMOUSLY CARRIED, THAT THE ITEM NOT RETURN
TO THE COUNCIL FOR CONSIDERATION UNLESS THE REQUIRED
CONSENSUS OF COUNCILMEMBERS VOTES TO DO SO.
o0o
Public Comment for Items Not On the Agenda
Mayor Malsin invited public participation:
The following members of the audience addressed the City
Council:
—.......—
[-----
Lan Oklin, representing Culver City Senior Softball,
requested consideration to lower fees charged for use of
the field behind the Veterans Center.
Bill Wynn, representing the Dr. Martin Luther King Day
Planning Committee, extended an invitation to attend
activities scheduled for January 17-18, 2009.
Richard Rownak spoke about a future Closed Session
discussion regarding Culver Refinished Furniture and
requested that the item be considered by the Municipal Code
Committee or the Planning Commission.