1) Wavier of Formal Competitive Bidding Procedures; and 2) Approval of an Agreement with Trane Inc. for the Purchase of an Air cooled Liquid Chiller to Provide Heating and Cooling to the Police Facility. City of Culver City California City Council Agenda Item Report Meeting Date: 05/26/09 AGENDA ITEM: 1) Wavier of Formal Competitive Bidding Procedures; and 2) Approval of an Agreement with Trane Inc. for the Purchase of an Air cooled Liquid Chiller to Provide Heating and Cooling to the Police Facility. Contact Person/Dept.: Eric Mirzaian Public Works Maintenance Operations Phone Number: (310) 253 6410 Item Number: C 6 Fiscal Impact: Yes x No General Fund: Yes No x Public Hearing: Public Notification: Master E Mail Notification List (05/20/09); Trane Inc. 5/19/09 Action Item: Attachments: X Department Approval: Charles D. Herbertson (05/15/09) Chief Financial Officer Approval: Jeff Muir (by N. Kimball) (05/19/09) City Attorney Approval: Carol Schwab (by H. Baker) (05/19/09) City Manager Approval: Jerry B. Fulwood (05/20/09) RECOMMENDATION: Staff recommends the City Council 1) waive the formal competitive bidding procedures; and 2) approve an Agreement with Trane Inc. for the purchase of an air cooled liquid chiller in the amount of $67 274.69. BACKGROUND: From 1996 2009 heating and cooling for the Police Facility was serviced by co generation units that were installed by Honeywell Inc. Due to increased maintenance issues and South Coast Air Quality Management District (AQMD) required emission standards staff determined it was in the City s best interest to decommission the existing co generation units and replace them with a more energy efficient heating ventilation and air conditioning (HVAC) system. Upon decommissioning of the co generation units a chiller was rented on a short term basis to provide heating and cooling to the facility while Public Works staff solicited proposals from various vendors for a more efficient HVAC system to replace the co generation units...
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