Professional Services Agreement with Martin and Chapman Co. to provide election services relating to the City s General Municipal Election in April 2006. City of Culver City California City Council Agenda Item Report Meeting Date: 01/23/06 AGENDA ITEM: Authorize a Professional Services Agreement with Martin & Chapman Co. to Provide Election Services Relating to the City s General Municipal Election to be Held on Tuesday April 11 2006. Item Number: C 5 Contact Person/Dept.: Ela Valladares Phone Number: 310 253 5851 Fiscal Impact: Yes Public Hearing: Public Notification: Master Notification List (01/19/06); Martin & Chapman Co. (01/12/06) General Fund: Yes X No Attachments: X No Action Item: X Department Approval: Christopher Armenta (01/12/06) City Controller Approval: Marlee Chang (01/19/06) RECOMMENDATION: CAO Approval: Martin R. Cole for Jerry B. Fulwood (01/19/06) Staff recommends that the City Council authorize a professional services agreement with Martin & Chapman Co. in an amount not to exceed $49 000.00 to provide election services relating to the City s General Municipal Election on April 11 2006. BACKGROUND: Culver City hires an election services provider to assist in conducting municipal elections. The election services provider provides supplies and services necessary to conduct an election such as ballot layout and printing; sample ballot printing addressing sorting and mailing; precinct worker training; software mailing labels envelopes and reports for processing absentee ballots; balloting counting equipment and personnel; and precinct supplies. DISCUSSION: Culver City Municipal Code 3.07.070 allows for professional services contracts to be awarded without a formal bid process based upon competitive quotations whenever practical as determined by the Chief Administrative Officer from not less than three (3) vendor contractors. It is not possible to get quotations from three contractors as there are only two companies in the state that perform these ki...
Click here for full text