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CC - CONSENT ITEM: Approval of an Agreement with Merrimac Energy Group for the Provision of Bulk Unleaded and Diesel Fuel for City Vehicles in an Amount Not-To-Exceed $2,935,000 for the Period Ending January 31, 2029.
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Meeting Date: January 13, 2025
Contact Person/Dept: Allison Cohen/Transportation
Phone Number: (310) 253-6530
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (01/08/2025)
Department Approval: Tamar Fuhrer, Deputy Transportation Officer (12/12/2024)
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RECOMMENDATION
Staff recommends the City Council approve an agreement with Merrimac Energy Group for the provision of bulk unleaded and diesel fuel for City vehicles in an amount not-to-exceed $2,935,000 for the period ending January 31, 2029.
BACKGROUND/DISCUSSION
The Transportation Department orders bulk fuel deliveries for each of the City's four fueling stations. These stations provide motor vehicle fuel for all the City's vehicles, including Police, Fire, Transportation, and Public Works Departments and general shared use pool vehicles. Additionally, the Transportation Department fuel station serves as a retail fueling location for vehicles belonging to the Culver City Unified School District (CCUSD). All City-owned vehicles have twenty-four-hour access to the stations for the provision of fuel, and the fueling stations are managed utilizing a computer system. The fuel management software documents all fuel use such as price, quantity, time, vehicle number, and driver identification number, allowing for accurate internal fuel billing to City departments and CCUSD.
The Transportation Department currently manages bulk ordering of fuel for nine storage tanks and bills the using departments and CCUSD monthly for their fuel purchases. These fueling stations dispense approximately 170,000 gall...
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