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CC - CONSENT ITEM: Approval of an Amendment to the City's Existing Service Agreement with ClearGov, Inc. to Provide Online Budgeting, Fiscal Transparency and Permitting Software as a Service (SaaS) Solution for a New Total Amount Not to Exceed $280,400 over Five Years.
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Meeting Date: October 14, 2024
Contact Person/Dept: Michael Towler/Finance Department
Phone Number: 310-253-5865
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Attachments: [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (10/09/2024)
Department Approval: Lisa Soghor, Chief Financial Officer (10/03/2024)
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RECOMMENDATION
Staff recommends the City Council approve an amendment to the City's existing service agreement with ClearGov, Inc. for an online subscription-based budgeting, fiscal transparency, and permitting Software as a Service (SaaS) solution. The recommended amendment would extend the current agreement for a new total amount not to exceed $280,400 (including a 10% contingency) over a total five-year term pursuant to CCMC Section 3.07.055 (e).
BACKGROUND AND DISCUSSION
The Finance Department has been working to increase public participation and promote fiscal transparency throughout the budget process in accordance with the Department's Adopted Work Plan Priorities. As part of this effort, in Fiscal Year 2023-2024, staff purchased a software program from ClearGov to launch a new online capital improvements project protocol and develop a new, more robust budget book for the City's capital improvement program. Culver City Municipal Code Section 3.07.055(e) exempts purchases of software and software maintenance from competitive procurement requirements. However, to better understand software programs available and make an informed decision, staff conducted an informal request for proposal process to procure a new software system that woul...
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