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CC - ACTION ITEM: Discussion of City Council Agenda Item Tracking, Timelines, and Scheduling, and Direction to the City Manager as Deemed Appropriate.
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Meeting Date: June 24, 2024
Contact Person/Dept.: Jeremy Bocchino/City Clerk's Office
Phone Number: (310) 253-5859
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Attachments: Yes [X] No []
Public Notification: (E-Mail) Meetings and Agendas - City Council (06/19/2024)
Department Approval: Michael Bruckner, Assistant City Manager (06/18/2024)
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RECOMMENDATION
Staff recommends the City Council discuss City Council agenda item tracking, timelines, and scheduling, and provide direction to the City Manager as deemed appropriate.
BACKGROUND/DISCUSSION
At the February 12, 2024, City Council meeting, there was consensus for staff to bring an item regarding agenda items for discussion. Specifically, the City Council wanted to learn how other cities track agenda items, determine how agenda items are scheduled, how agenda items are placed on agendas for the first time and how they are returned for additional consideration. There was also a request to consider adding a report of the combined financial costs of consent items.
There are three ways that items are placed on an agenda: 1) through staff, based on the work plan and operational needs; 2) via consensus by a majority of council members; and 3) through a Council subcommittee provided the agenda item is related to the subject matter jurisdiction of that subcommittee. (See Attachment 1 - Council Policy 3204 - Agendizing Items for Discussion.)
Items driven by the work plan and operational needs are tracked internally by the City Clerk's Office in communication and collaboration with department staff. The City Clerk's Office and staff determine the timeliness of potential items, staff workload, research needs, and any other considerations req...
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