Approval of an Amendment to the Existing Professional Services Agreement with Bosco Digital Solutions to Digitize Finance Department Documents in an Amount Not To Exceed $20 000 for Fiscal Year 2011/2012. Item Number: C 3 City of Culver City California Agenda Item Report Meeting Date: 01/30/12 CITY COUNCIL AGENDA ITEM: Approval of an Amendment to the Existing Professional Services Agreement with Bosco Digital Solutions to Digitize Finance Department Documents in an Amount Not To Exceed $20 000 for Fiscal Year 2011/2012. Phone Number: (310)253 5865 Contact Person/Dept.: Jeff Muir Finance General Fund: Yes X No Fiscal Impact: Yes X No Public Hearing: Attachments: Public Notification: (E Mail) Meetings and Agendas City Council (01/27/12); (E Mail) Bosco Digital Inc (01/26/12) Department Approval: Jeff Muir (01/23/12) Chief Financial Officer Approval: Jeff Muir (01/23/12) City Attorney Approval: Carol Schwab (by H. Baker) (01/25/12) City Manager Approval: John M. Nachbar (01/26/12) Action Item: RECOMMENDATION: Staff recommends the City Council approve an amendment to the existing professional services agreement with Bosco Digital Solutions to digitize Finance Department documents in an amount not to exceed $20 000 for Fiscal Year 2011/2012. BACKGROUND: The Finance Department has utilized Bosco Digital Solutions over the past three fiscal years to scan and index documents including accounts payable checks and documentation journal entries from the accounting division and business tax renewals and applications. These documents are then uploaded into the City s document management system where staff can access them electronically. This has proven to be an effective method of storing and accessing these documents. DISCUSSION: The current not to exceed balance of the agreement has been reached and an amendment for $20 000 is required to allow for scanning the remaining documents for Fiscal Year 2011/2012. This includes the large volume of business tax renewals that will be r...
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