Adoption of a Resolution Authorizing the Destruction of Examination Materials in the Human Resources Department Which are More than Two Years Old. City of Culver City California Agenda Item Report Meeting Date: 01/25/2010 CITY COUNCIL AGENDA ITEM: Adoption of a Resolution Authorizing the Destruction of Examination Materials in the Human Resources Department Which are More than Two Years Old. Contact Person/Dept.: Serena Wright Phone Number: 310 253 5640 Item Number: C 6 Fiscal Impact: Yes No X General Fund: Yes No Attachments: X Action Item: Public Hearing: Commission Action Required: Yes X No Dates: _10/7/2009; 11/04/2009 Civil Service Commission & 01/06/2010_______ Public Notification: (E Mail) Meetings and Agendas City Council (01/20/2010) Department Approval: Serena Wright (01/12/10) Chief Financial Officer Approval: Mark Scott (by N. Kimball) (01/21/10) City Attorney Approval: Carol Schwab (by H. Baker) (01/20/10) City Manager Approval: Mark Scott (01/21/10) RECOMMENDATION: Staff recommends that the City Council adopt a resolution authorizing the destruction of examination materials in the Human Resources Department which are more than two years old. BACKGROUND / DISCUSSION: At their regular meetings of October 7 2009 November 4 2009 and January 6 2010 the Civil Service Commission unanimously approved the destruction of all completed examination materials over two years old with the exception of the resulting eligible lists pursuant to Civil Service Rule 16 Section 4. The affected files are listed in Exhibit A of the proposed resolution. California Government Code Section 34090 provides authority for the destruction of documents that are no longer legally required to be retained upon receipt of the written consent of the City Attorney and authorization of the City Council. The documents listed on Exhibit A attached to the proposed resolution have been reviewed in accordance with the provisions of Government Code 34090 and 12946 and meet the requirements for des...
Click here for full text