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CC - ACTION ITEM: (1) Award of Special Event Grants in the Aggregate Amount of $192,000 for the Fiscal Year 2025/2026 and Designation of Events as City Sponsored as Recommended by the Special Events Grant Program City Council Ad Hoc Subcommittee; (2) Allocation of $18,000 in Contingency Funding for Off-Cycle Event Support; and (3) Authorization to the City Manager to Administratively Approve Applicable City Permits and Licenses Needed to Conduct the Events.
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Meeting Date: May 12, 2025
Contact Person/Dept.: Edgar Varela / Office of Economic and Cultural Development
Phone Number: (310) 253-5752
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Attachments: Yes [X] No []
Public Notification: (E-Mail) Meetings and Agendas - City Council (05/07/2025); Special Event Grant Applicants (04/28/2025)
Department Approval: Jesse Mays, Assistant City Manager (04/21/2025)
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RECOMMENDATION
Staff recommends the City Council (1) award special event grants in the aggregate amount of $192,000 for Fiscal Year 2025/2026 and designate such events as City sponsored, as recommended by the Special Events Grant Program City Council Ad Hoc Subcommittee; (2) allocate $18,000 in contingency for special event off-cycle event support; and (3) authorize the City Manager to administratively approve applicable City permits and licenses needed to conduct the events.
BACKGROUND
The Special Event Grant Program (the "Program") is set forth in City Council Policy 2502 (the "Policy") (Attachment 1). The purpose of the Program is to provide greater fiscal transparency, improve budget reliability, and create a centralized process for City Sponsorship requests. Grant awards are intended to be used toward City permits and staffing services required for the event, unless otherwise requested.
In February 2025, the City initiated the annual process for special event grant applic...
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