(1) Approval of an Amendment to the Existing Agreement with Avalon Tent & Party in the Amount of $2 124.45 for Supplying the Tents for the 2008 Fiesta La Ballona and (2) Authorization to Increase the Not To Exceed Amount Approved by City Council on July 14 2008 from $12 000 to $18 000 for the 2009 Fiesta La Ballona. City of Culver City California City Council Agenda Item Report Item Number: C 8 Meeting Date: 10/13/08 AGENDA ITEM: (1) Approval of an Amendment to the Existing Agreement with Avalon Tent & Party in the Amount of $2 124.45 for Supplying the Tents for the 2008 Fiesta La Ballona and (2) Authorization to Increase the Not To Exceed Amount Approved by City Council on July 14 2008 from $12 000 to $18 000 for the 2009 Fiesta La Ballona. Contact Person/Dept.: Pam Robinson Acting Recreation Manager Fiscal Impact: Yes X No General Fund: Yes X No Phone Number: (310) 253 6632 Action Item: Public Hearing: Attachments: X Public Notification: Fiesta La Ballona Committee on 10/9/08 Master E Mail Notification List on (10/08/08). Department Approval: William La Pointe (10/07/08) Chief Financial Officer Approval: Jeff Muir (by M. Noller) (10/08/08) City Attorney Approval: Carol Schwab (by H. Baker) (10/08/08) City Manager Approval: Jerry B. Fulwood (10/08/08) RECOMMENDATION: Staff recommends the City Council amend the existing agreement with Avalon Tent & Party in the amount of $2 124.45 to cover the final cost of supplying tents for the 2008 Fiesta La Ballona and increase the not to exceed amount of $12 000 to $18 000 for the 2009 Fiesta La Ballona. BACKGROUND: On May 1 2008 the City advertised for proposals for services associated with the production of the Fiesta La Ballona including the necessary tents and booths for the vendors. On July 14 2008 City Council awarded a two year agreement with Avalon Tent & Party in the amount of $12 000 per year for a total amount not to exceed $24 000 over the term of the two years to supply the tents & booths for the 2008 and 2009 Fie...
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