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Title:
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Consideration of a Resolution Authorizing the Destruction of Examination Material in the Personnel Department which are more than Two (2) Years Old.
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City of Culver City, California
City Council Agenda Item Report
Meeting Date: 03/27/06 Item Number: A-9
AGENDA ITEM: Consideration of a Resolution Authorizing the Destruction of
Examination Material in the Personnel Department which are more than Two (2)
Years Old.
Contact Person/Dept.: Serena Wright Phone Number: 310-253-5640
Fiscal Impact: Yes [] No [x] General Fund: Yes [] No [x]
Public Hearing: [] Action Item: [x] Attachments: [x]
Public Notification: Master Notification List (03/23/06)
Department Approval: Serena Wright
(03/23/06)
CAO Approval: Martin R. Cole for Jerry
B. Fulwood (03/23/06)
City Controller Approval:
RECOMMENDATION
That the City Council adopt the Resolution authorizing the destruction of certain files
in the Personnel Department which are more than two (2) years old.
DISCUSSION
At the regular meeting of February 8, 2006, the Civil Service Commission
unanimously approved the destruction of all materials over two years old that relate
to completed examinations, with the exception of the resulting eligible lists pursuant
to Civil Service Rule XIX, Section 3. The effected files are listed in Exhibit A of the
Resolution.
California State law (Government Code Section 34090) authorizes destruction of
City records such as our exam files after they are no longer required, except that the
records must be at least two years old prior to destruction.
All such destruction must be approved by the City Attorney and the City Council.
FISCAL ANALYSIS
No fiscal impact.
City of Culver City, California
City Council Agenda Item Report
ATTACHMENTS
Resolution and Exhibit A
MOTION
That the City Council:
Adopt the Resolution authorizing the destruction of certain files in the Personnel
Department which are more than two (2) years old.
3/27/06
Consideration of a Resolution to Authorizing the
Destruction of Examination Material in the Personnel
Department which are more than Two (2) Years Old
MEETING DATE
AGENDA ITEM
ATTACHMENTS
Pages
1 Resolution and Exhibit A
1 — 3RDCDD
(IP)
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RESOLUTION NO 2006-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA, AUTHORIZING DESTRUCTION
OF CERTAIN FILES IN THE PERSONNEL DEPARTMENT,
WHICH ARE MORE THAN TWO (2) YEARS OLD
WHEREAS, the records in the Personnel Division listed in Exhibit "A' attached hereto,
two years and older, have no further administrative, legal or fiscal value and the City
Attorney has determined that they are not appropriate for preservation
NOW, THEREFORE the City Council of the City of Culver City, California, DOES
HEREBY RESOLVE AS FOLLOWS
1 Pursuant to Government Code Section 34090, the Personnel and Employee
Relations Director and/or his designee is authorized to destroy specified City
records as listed in Exhibit "A" that have no further administrative legal or fiscal
value and are more than two (2) years old, subject to written consent of the City
Attorney
APPROVED and ADOPTED this day of 2006
ALBERT M VERA, Mayor
City of Culver City, California
ATTEST APPROVED AS TO FORM
CHRISTOPHER ARMENTA CAROL A SCHWAB
City Clerk City AttorneyEXHIBIT A
Accountant
Accountant
Accountant
Accountant II
Accountant II
Clerical Series
Clerical Series
Air Conditioning & Heating Technician
Assistant Planner
Associate Analyst
Associate Planner
Associate Planner
Battalion Chief
Building Engineer
Building & Safety Inspector
Building & Safety Inspector
Building Official
Business Tax Inspector
Business Tax Inspector
Bus Operator
Bus Operator
Bus Operator
Code Enforcement Analyst
Community & Social Services Manager
Community & Social Services Specialist/Social Svs
Community & Social Services Specialist/Nutrition
Community & Social Services Specialist
Deputy Transportation Director
Engineering Technician
Environmental Coordinator
Equipment Maintenance Manager
Mechanic Series
Fire Captain
Fire Engineer
Firefighter/Paramedic — Lateral Entry
Firefighter/Paramedic — Lateral Entry
Firefighter
Firefighter
Fire Prevention Specialist
Heavy Equipment Operator
Help Desk Technician
Housing Assistant
Housing Specialist
Irrigation Maintenance Technician
Irrigation Maintenance Technician
Jailer
Maintenance Plumber
Maintenance Worker I
Exam #870 — Expired 1/21/02
Exam #924 — Expired 7/20/02
Exam #984 — Expired 10/2/03
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Exam #908 —
Maintenance Worker II
Maintenance Worker II
Parking Enforcement Officer
Parking Enforcement Officer
Pest Control Technician
Planning Manager
Planning Technician
Police Captain
Police Captain
Police Lieutenant
Police Lieutenant
Police Officer — Lateral Entry
Police Officer — Lateral Entry
Police Officer — Lateral Entry
Police Recruit
Police Recruit
Police Recruit
Police Recruit
Police Sergeant
Police Sergeant
Pool Maintenance Technician
Pool Maintenance Technician
Recreation Coordinator
Recreation Coordinator/Aquatics
Recreation Coordinator/Aquatics
Recreation Supervisor
Recreation Supervisor
Redevelopment Project Specialist
Redevelopment Project Specialist
Route Supervisor
Safety Services Communications Operator
Safety Services Communications Operator
Secretary to the Chief Administrative Officer
Secretary to the Chief Administrative Officer
Senior Accountant
Senior Account Clerk
Senior Building & Safety Inspector
Senior Computer Programmer/Analyst
Senior Computer Programmer
Senior Maintenance Worker
Senior Planner
Senior Public Works Inspector
Senior & Social Services Specialist
Senior Structural Rehabilitation Specialist
Street Lights Technician
Systems Application Specialist
Traffic Engineering Manager
Traffic Painter
Transit Operations Supervisor
Vet s Complex Maintenance Coordinator
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