City of Culver City, California
Agenda Item Report
Meeting Date: 8/24/09 Item Number: C-5
CITY COUNCIL AGENDA ITEM: Approval of the Revised Classification
Specifications for Police Sergeant, Police Lieutenant and Police Captain.
Contact Person/Dept.: Serena Wright Phone Number: 310-253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [] Attachments: [x]
Commission Action Required: Yes [X] No [] Date: 07/01/09
Civil Service Commission
Public Notification: (E-Mail) Culver City Police Officers’ Association (8/19/09), (E-Mail)
Culver City Police Management Group (8/19/09); (E-Mail) Meetings and Agendas – City
Council (08/19/09)
Department Approval:
Serena Wright (8/13/09)
City Attorney Approval:
Carol Schwab (by H. Baker) (08/19/09)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (08/19/09)
City Manager Approval:
Mark Scott (08/19/09)
RECOMMENDATION:
Staff recommends the City Council approve the revised classification specifications
for Police Sergeant, Police Lieutenant, and Police Captain.
BACKGROUND:
The classification specifications (“class specs”) for sworn employees within the
Police Department (Sergeant, Lieutenant and Captain) were last revised in 1998.
Since that time there have been a number of organizational and operational
changes. Human Resources and Police Department staff have worked
collaboratively in order to identify needed revisions to the class specs.
DISCUSSION:
The class specs for Police Sergeant, Police Lieutenant and Police Captain have
been revised to reflect: 1) organizational and operational changes, 2) job
expectations and standards, and 3) updated language.
Police Sergeant City of Culver City, California
Agenda Item Report
Police Sergeants are first line supervisors responsible for direct oversight and
supervision of Police Officers and other civilian employees. The class spec for Police
Sergeant has been updated to reflect organizational consistency with other sworn
class specs. In addition, language has been added which states that an Associate of
Arts degree or 60 units from an accredited college or university is desirable.
Police Lieutenant
Police Lieutenant is a middle management classification that functions as the first
line manager in the chain of command. Positions assigned to this classification have
a broad range of responsibility, including serving as a bureau commander in the
absence of a Police Captain.
Significant revisions to the minimum requirements of the Police Lieutenant class
spec include:
• adding language to specify that a bachelor’s degree from an accredited
college or university, as well as graduation from the Supervisory Leadership
Institute, is desirable;
• increasing the number of years of experience as a Sergeant from one to two;
and,
• requiring possession of a POST Supervisory Certificate.
Police Captain
The Police Department is comprised of three operating bureaus: Operations, Traffic
and Administration/Investigations. Police Captains are responsible for overseeing
these functional areas and meeting bureau goals through assigned staff. Positions in
this classification may also act as the Chief of Police as assigned.
Significant revisions to the minimum requirements of the Police Captain class spec
include:
• adding language that clarifies that a bachelor’s degree must be obtained from
an accredited college or university and providing reasonable time to obtain it;
and,
• increasing the number of years of experience as a Lieutenant from one to
two; and,
• requiring possession of a POST Management Certificate; and,
• adding language that states obtaining a master’s degree from an accredited
college or university, graduation from Command College, the F.B.I. Academy,
or the Westpoint Leadership Program is desirable.
Civil Service Commission Action
The Civil Service Commission considered these revisions at their meeting of July 1,
2009. At that time, the Civil Service Commission recommended the City Council
approve the revised classification specifications.
City of Culver City, California
Agenda Item Report
FISCAL ANALYSIS:
There is no fiscal impact associated with the approval of the revised classification
specifications for Police Sergeant, Police Lieutenant and Police Captain.
ATTACHMENTS:
1. Classification Specifications for Police Sergeant, Police Lieutenant, and Police
Captain
2. Organizational Chart for Police Department FY 09/10
3. Meeting Minute Excerpt for Item A-4 from Civil Service Commission meeting on
07/01/2009
MOTION:
That the City Council:
Approve the revised classification specifications for Police Sergeant, Police
Lieutenant and Police Captain.
8/24/09
Approval of the Revised Classification Specifications for
Police Sergeant, Police Lieutenant, and Police Captain
MEETING DATE:
AGENDA ITEM:
ATTACHMENTS
Pages
1. Classification Specifications for Police Sergeant,
Police Lieutenant, and Police Captain
2. Organizational Chart for Police Department
3. Civil Service Commission meeting minutesHUMAN RESOURCES DEPARTMENT
The positions assigned to this classification are in the classified service category and supervise and
participate in various types and combinations of Police Department activities such as preliminary
investigations, follow-up investigations, traffic, technical services, or other related work as required.
SUPERVISION RECEIVED AND EXERCISED
The positions in this classification report to a designated supervisor ar as assigned. Responsibilities
may include supervision of Police Officers and other technical and clerical perconncl sworn and non-
sworn personnel as assigned.
The following tasks are typical for the positions assigned to this classification. Any single position
may not perform all of these tasks, and/or may perform similar related tasks not listed here.
1. Supervises Police Officers and civilian personnel in a variety of assignments. Ensures that
employees know and follow department policy, rules, and regulations.
2. Ensures patrol activities and preliminary follow up investigations are conducted in conformance
with departmental rules and regulations.
3. Assigns and deploys Police Officers according to workload levels and requirements, and makes
best use of their skills.
4. Reviews the quality and efficiency of work completed by subordinates. Quickly identifies
problems in the quality and quantity of work and takes prompt and effective corrective action.
Prepares written evaluations describing employee work performance.
5. Keeps subordinates and superiors adequately informed of matters which affect their work,
attitude, and morale.
6. Maintains control over equipment, supplies, and materials utilized by their shift or Bureau.
7. Identifies methods of streamlining or improving operational methods and tactics and proposes
changes to their immediate supervisor(s).
8. Effectively melds- develops his/her subordinate employees into a team.
9. Maintains thorough and accurate records and prepares reports regarding the activities of their
shift or Bureau.
10. Keeps abreast of new tactics, procedures, programs, and technologies in the police service
profession. Di^„eminatec information in an instructor modo 0:1'.0*.ides'Itinidd'- nict •griiidanc .e to
subordinates on a regularly scheduled basis.
11. Assures that Police Officers develop and maintain adequate community support for police
services and motivate/ ...assist citizens to help in protecting themselves and their property.
12. Insures proper safety practices are followed to protect Police Officers and the public.
13. Investigates and evaluates complaints of police conduct. Prepares written summary of
investigative findings.
November 1998
July 2009MINIMUM KNOWLEDGE, SKILLS AND• ABILITY
Page Two — Police Sergeant
Knowledge of:
• Vision; Mission and Values StatdMentaf-the-0.6lvef C ity Police bepatimen
• The principles, methods, and techniques of law enforcement work, including patrol, traffic, crime
prevention, investigation, and identification.
• Criminal law, including the laws of arrest, search and seizure, rules of evidence, and court
procedure.
• Laws applicable to the apprehension and treatment of juveniles.
• Care and protection of small firearms and other law enforcement equipment.
• Principles of supervision and training.
• Collection, preservation and analysis of evidence.
State law pertinent to civil procedures.
Skill and Ability to:
• Instruct and supervise sworn and non -sworn personnel in law enforcement work.
• Analyze situations accurately and adopt effective courses of action.
• Interpret, explain, apply and Worse laws and regulations.
• Prepare clear, concise, and comprehensive written and verbal reports.
• Establish and maintain effective working relationships with fellow employees, government officials,
and the general public.
public a tactful mannev,
Use . :nderiendenjOrilOnlent ::::and\make sound decistans consistent with the POiict
.D.ppartinent:::§
.g .rm itetn:0 .441.: police
work.
• Observe, remember, and record events accurately.
• Motivate, direct, evaluate and maximize the abilities of personnel under his/her command.
• Analyze and solve law enforcement problems.
• Communicate effectively both verbally and in writing.
• Maintain effective labor and interpersonal relations.
Possession of a valid California Class C Driver's License, and posses.sion of a Califortua State
, .
Commission of Peace Officer Standards and Training Basic Certificate.
Any combination of training and experience that could likely provide the required knowledge, skill and
ability would be qualifying. A typical way to obtain the knowledge, skill and ability would be: three
years of service as a Police Officer. An Associate of Arts' degree :bi.7::::cornpletion of 66 , units from an
accredited college or university is highly desirable,
November 1998
July 2009PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Page Three — Police Sergeant
• Requires vision (which may be corrected) to read small print.
• Requires the mobility to stand, stoop, reach, and bend. Require mobility of arms to reach and
dexterity of hands to grasp and manipulate small objects.
• Requires the ability to stand for long periods.
• Requires the ability to walk long distances.
• Performs work which involves the frequent lifting, pushing, pulling or dragging of objects which
may approximate 75 pounds and may occasionally weigh up to 165 pounds.
• May be required to work around foul odors.
• May be required to work around loud noise.
• Is subject to office and outside environmental conditions.
• May be required to attend periodic evening meetings oUf rijcie of regular wok sched‘ile and/or to
travel within and out of City boundaries to attend meetings.
• May be required to work evenings or weekends.
November 1998
July 2009SUPERVISION RECEIVED AND ExgRasgel
aka
HUMAN RESOURCES DEPARTMENT
This middle management classification is in the classified service eategaly. This position serves as a
manager of various types and combinations of activities associated with the Police Department services
as required, and may serve as a Bureau Commander in the absence of their supervisor.
n his: ClasSffkatiOn-rel*t.: to a Bureau Commander or Chief Pcf4: This position
. Responsibilities include the supervision of Police Sergeants
and other sworn and non-sworn personnel.
The following tasks are essential for the positions assigned to this classification. Any single position
may not perform all of these tasks, and/or may perform similar related tasks not listed here.
Plans the specific service and operational work requirements of the activities for which the Police
Lieutenant is responsible to obtain the best and most economical ut-...e of manpower and
equipment, Plarisc,.:-supervises and reviews I :: the work of subordinate :sworn and: non-sworn
personnel.
Oversees the training and development of assigned personnel accigned to thc Police Lieutenant
for supervision. Teaches Ensures subordinates the OW:prayWed witttladequate.trainin0 correct
. .
techniques for performing work and development developed-them- to their full potential. Keeps
subordinates adeqUately .:j.nfOrMed.ot IndividuaVverfOrmanOelevelS:eXPeeted i andipreVides-tiMely
and dorittrilatiVelrfeedback.
3. Coordinates—the—work Exchanges information with other external
organizations and City departments
effective and efficient operations and achieve common objectives.
4. Personally handles or directs difficult, high priority, sensitive or emergency operation tasks, as
appropriate.
5. Keeps superiors adequately informed of problems. Proposes changes to policies, rules, plans and
operational methods to improve performance of police services.
6. Maintains effective communications vertically and horizontally within the Lieutenant's organizational
unit Seaton
productively utilized and adequate work quality standards are maintained. Quickly identifieci .
"
8. Effectively molds develops the employees of their work unit into a team.
9. Gonduots-inspeotions, Investigates complaints or violations of Departmental policies, procedures,
and rules. Assures compliance with these policies, procedures, and rules.
to maintain
November 1998
July 2009—
OlOatly::::0:nder.($torid$Altie::responsibility : pssigned;:sactid n
and continually Looks for opportunities
MINIMUM KNOWLEDGE;SKILLS
AND
ABiLITY
Page 2 - Police Lieutenant
10. Maintains positive relationships with the public.
Knowledge of:
• Vision Mission and Values Statement the Culver City Police Department
• The principles, tactics and procedures of the operational area within tho Culver city Police
Department to which assigned.
• Modern work planning, management, budgeting organization, motivation and communication
techniques.
• Relevant laws, court decisions and ordinances that affect police operations.
• Local government operations.
• Departmental rules and regulations.
Skill and Ability to:
• Perform Set goals and objectives set4ng, and organizational evaluate individual performance.
Perform program evaluations.
Maintain productivity improvement.
Assure employee development and motivation.
Manage the technical aspects of various police activities.
Communicate effectively, both- verbally and in writing.
Maintain effective working relationships with labor organizations and City de -rnahts. Interpersonal
relations.
• Function as part of a management team.
• Plan, organize and coordinate the work of subordinate personnel.
• Analyze complex operational and 'administrative- 10 .04 .p . crime problems
Possession of a valid California Class C driver's license and a California :State COrruntisidn:tit:Peace
Officer Standards and Training Supervisory Advanoed Certificate.
Any combination of training and experience that could likely provide the required knowledge, skill and
ability would be qualifying. A typical way to obtain the knowledge, skill and ability would be Two-one
years of experience at the rank of Police Sergeant. A Bachelor'sidegree •:frptii-ati . :-. -abbredited college or
university;: as welt as graduation tram the qupervisory teadership Institute it-.higtily:Cletieable.
November 1998
July 2009Page 3 - Police Lieutenant
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Requires vision (which may be corrected) to read small print.
Requires the mobility to stand, stoop, reach, and bend. Require mobility of arms to reach and
dexterity of hands to grasp and manipulate small objects.
Requires the ability to stand for long periods.
Requires the ability to walk long distances.
Performs work which involves the frequent lifting, pushing, pulling or dragging of objects which may
approximate 75 pounds and may occasionally weigh up to 165 pounds.
May be required to work around foul odors.
May be required to work around loud noise.
Is subject to office and outside environmental conditions.
May be required to attend pefied-io evening meetings outside of pgul .,vvirdek:::schecrofo and/or to
travel within and out of City boundaries to attend meetings.
May be required to work evenings or weekends.
November 1998
July 2009suPERvpigNiggpglypp.::ANp•-:pcgliclagq:
HUMAN RESOURCES DEPARTMENT
This tep management classification is in the classified service category. This position serves as a
Bureau Commander within the Police Department, and provides highly responsible and technical
management assistance to the Chief of Police. This position may act for the Chief of Police as
assigned.
The positions in this classification report to the Chief of Police. Responsibilities include supervision of
Police Lieutenants and other sworn and:.no.ntswqm-peFsonnel subordinates.
The following tasks are essential for the positions assigned to this classification. Any single position
may not perform all of these tasks, and/or may perform similar tasks not listed here.
1. Assists the Chief of Police in preparing the annual budget, anticipating the resources required
for the Police Department to provide satisfactory and responsive protection of the residents of
the MOO City.
2. Identifies and assesses the nature of problems impacting the effectiveness of Police
Department service delivery. Takes corrective action in consultation with the Chief of Police.
_ • - • e • e e e - -e
to be implemented as directed.
4. tinder gpneiit'dkettiorT, coordinates the delivery of services by the Operations, Investigative;
Community SeiDviee TOfiro: and Special Administration/Investigations Bureaus to ensure their
operations work together.
5. Plans, directs, supervises, and coordinates the work of assigned Bureau.
6. Provides technical advice and assistance directing and supervising the investigations of the
most difficult or major criminal cases, and supervising preparation of cases for court.
: .
7. Stays up-to-date on law .enforcement- trends and practices
-
essential to maintaining efficient and effective Bureau departmentoperations.
8. Assures the integrity of Departmental services and professional image are maintained by
assigning and coordinating investigations of personnel complaints. Reviews the results—and
investigative findings and makes recommendations to the Chief of Police regarding appropriate
action., May represent the Chief of Police at Civil Service Commission hearings and other
events as assigned.
9. Trains, supervises, and develops competent middle managers and supervisors.
10. Assures that all subordinate personnel under their supervision are adequately trained and
appropriately informed regarding their duties and responsibilities.
November 1998
May 2009LICENSES AND CERTIFICATES
Page 2 - Police Captain
11. Keeps the Chief of Police adequately informed of assigned Bureau performance and problems,
and proposes changes to policies, rules, plans and operational methods to ensure police
services are responsive to the needs of the community and are cost effective.
12. Projects a positive image to individuals and groups as a professional, competent, and helpful
manager.
13. Keeps abreast of pal-icing, concerns, problems, and hazards within the City and exercises
initiative in finding workable solutions to them.
MINIMUM KNOWLEDGE, SKILLS AND ABILITY
Knowledge of:
• Vision, Mission and Values Statement of the Culver City Porice tim:r.t.
• Police, traffic, investigation, and administrative support principles, tactics and procedures.
• Modern planning management, budgeting, organization, motivation and communication
techniques.
• Relevant laws, court decisions, and ordinances that affect community safety operations; local
government operations.
Skill and Ability to:
• Function as part of a management team.
• Plan, supervise, and coordinate the work of subordinates.
• Conduct studies of operational problems and needs and prepare accurate reports and
recommendations.
• Establish and maintain effective working relationships.
• Perform organizational performance evaluations.
• Perform program evaluations.
Perform productivity improvement and cost/benefit analysis.
Maintain employee development and motivation, particularly supervisory personnel.
Manage the technical aspects of various police activities.
Communicate effectiVety, verbally and in writing.
Maintain effective wprking,:fefatibEnShips MOO, labor pf. 131za ton4 and O . departments.
intenaefsenal-r-elations,
Possession of a valid California Class C driver's license and a California State Commission of Peace
Officer Standards and Training Management Advanced Certificate.
Any combination of training and experience that could likely provide the required knowledge, skill and
ability would be qualifying. A typical way to obtain the knowledge, skill and ability would be:
graduation from collegc with A Bachelor's degree frpm::::: n.::::4Q.credii6ritrtolfa4e:::.:ott,:luniVertitybifdtiVei
January 2011 and one tWOi...,,::::yearS of experience at the rank of Police Lieutenant:::::::A:::::Matersdegree
frOM,eiVadtredited COlie ipe or uni.vetSity, :::gt6d0 :atibt):::::fricim Co ' rrt " frOrds,C01.16:gg. th0::E:;81::,:ACattemy:':::or
the West Point Leadership Program is desirable.
November 1998
June 2009PHYSICAL REQUiREMENTS AND WORKING CONDITIONS
Page 3 - Police Captain
• Requires vision (which may be corrected) to read small print.
• Requires the mobility to stand, stoop, reach, and bend. Require mobility of arms to reach and
dexterity of hands to grasp and manipulate small objects.
• Requires the ability to stand for long periods.
• Requires the ability to walk long distances.
• Performs work which involves the frequent lifting, pushing, pulling or dragging of objects which
may approximate 75 pounds and may occasionally weigh up to 165 pounds.
• May be required to work around foul odors.
• May be required to work around loud noise.
• Is subject to office and outside environmental conditions.
• May be required to attend periodic evening meetings outside of regular work schedule and/or to
travel within and out of City boundaries to attend meetings.
• May be required to work evenings or weekends.
November 1998
June 2009POLICE DEPARTMENT
ADMINISTRATIVE
SECRETARY/SH5 |1010|ASSISTANT CHIEF
ADMINISTRATION &
INVESTIGATIONS BUREAU
POLICE CAPTAIN
TRAFFIC BUREAU
POLICE CAPTAIN
OPERATIONS BUREAU
FISCAL YEAR 2009-2010***OFFICIAL MINUTES EXCERPT***
July 1, 2009
7:00 P.M.
REGULAR MEETING OF THE
CIVIL SERVICE COMMISSION,
CITY OF CULVER CITY,
CALIFORNIA
Call to Order & Roll Call
The meeting of the Civil Service Commission was called to
order at 7:00 P.M.
Present: Chair Michael Whitaker
Vice Chair Sharon Zeitlin
Commissioner Richard Ochoa
Commissioner Sandy Stivers
Commissioner Dan Gallagher
Item A-4
Revised Classification Specifications: Police Sergeant,
Police Lieutenant and Police Captain
Staff provided a summary of the material of record.
Discussion between the staff and the Commission included:
post-certification requirements; levels of certification;
the advanced certificate; proposed changes to ensure
consistency in the language; clarification regarding
ambiguous language and the culture of the Police
Department; clarification regarding essential job duties of
Police Lieutenant; including language to indicate that "the
Police Lieutenant provides the tools and training necessary
to exceed the minimum expectations"; positions that require
a college degree and reflecting that in the class
specifications; clarification regarding assigned bureaus;
the Assistant Chief classification; the length of time
allowed to achieve a degree; clarification that all levels
of complaints are investigated; clarification that the
animal services officer is supervised by a police sergeant;
vertical and horizontal terminology; and clarification
regarding modern planning.
MOVED BY COMMISSIONER WHITAKER, SECONDED BY VICE CHAIR
GALLAGHER, AND UNANIMOUSLY CARRIED THAT THE CIVIL SERVICE
COMMISSION APPROVE THE REVISED CLASSIFICATION
SPECIFICATIONS FOR POLICE SERGEANT, POLICE LIEUTENANT AND
POLICE CAPTAIN.