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CC - Adoption of a Resolution Authorizing the Destruction of Certain Documents in the Police Department.
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Contact Person/Dept: Lt. Heidi Hattrup
Phone Number: 310-253-6109
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: Yes [X] No []
Commission Action Required: Yes [] No [X] Date:
Commission Name:
Public Notification: (E-Mail) Meetings and Agendas - City Council (01/21/16)
Department Approval: Scott Bixby, Chief of Police (01/14/16)
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RECOMMENDATION
Staff recommends the City Council adopt a resolution authorizing the destruction of certain records in the Police Department.
BACKGROUND
The Police Department maintains thousands of records. Storage space for such records is restricted by the physical limitations of the Police Department facility. As records become obsolete, and as permitted by applicable law, the Chief of Police periodically will present a resolution to the City Council requesting authorization to destroy certain records.
DISCUSSION
This request is part of an ongoing records management program by the Police Department. California Government Code Section 34090 provides authority for the destruction of documents that are no longer legally required to be retained, after written consent of the City Attorney and authorization of the City Council are obtained.
The documents listed in Exhibit A of the proposed resolution have been reviewed in accordance with the provisions of Government Code ?? 34090 and 34090.6, as well as City Council Policy No. 4305, and meet those requirements for destruction. Records known to be related to any pending criminal or civil litigation, investigation or disciplinary process, have been excluded from the list of identified records. The City Attorne...
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