Approval of the Proposal from Steven Enterprises for the Purchase of a Replacement Copier/Plotter/Scanner Unit. City of Culver City California City Council Agenda Item Report Item Number: C 7 Meeting Date: 02/25/08 AGENDA ITEM: Approval of the Proposal from Steven Enterprises for the Purchase of a Replacement Copier/Plotter/Scanner Unit. Contact Person/Dept.: Gaspar/PW Garcia/PW and Johnson/B&S Fiscal Impact: Yes X No Phone Number: (310) 253 5633 and (310) 253 5602 General Fund: Yes X No Public Hearing: Action Item: Public Notification: Master Notification List (02/20/08) Attachments: X Department Approval: Charles D. Herbertson (02/13/08) Fiscal Impact Review: Jeff Muir (by N. Kimball) (02/20/08) City Attorney Approval: Carol Schwab (by H. Baker) (02/19/08) City Manager Approval: Jerry B. Fulwood (02/21/08) RECOMMENDATION: Staff recommends the City Council approve the proposal from Steven Enterprises Inc. for the purchase of a replacement 36 inch wide copier/plotter/scanner unit in the amount of $19 913. BACKGROUND: The purchase of the existing Copier/Scanner/Plotter unit was approved by the City Council in 2001 in the amount of $45 000. The purchase was made after an exhaustive research of a unit that met the City s needs for the next five years. After more than six years of highly productive use the original Copier/Scanner/Plotter Unit is marginally operational and in need of frequent repairs. The maintenance contract expired at the end of 2007. The manufacturer as of calendar year 2008 is no longer this model service Copier/Scanner/Plotter due to it being phased out of service. DISCUSSION: Since its installation a significant on line library of critical sewer drawings infrastructure drawings street improvements building plans utility plans and other miscellaneous plans have been accumulated. The library contains approximately 50 000 scanned record drawings. Additionally some of these scanned images have formed the foundation for an easy to use on line applicatio...
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