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Title:
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Approval of the Revised Classification Specification for Payroll Technician II.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION
Staff recommends the City Council approve the new classification specification for
Payroll Technician II.
BACKGROUND
As part of the budget process for fiscal year 2007-2008, the City Council approved a
request to include an additional position within the City Treasurer’s Office. This
position would be responsible for oversight of the two (2) existing Payroll Technician
positions and assist with the more complex functions associated with the processing
of payroll.
DISCUSSION
The new classification specification, Payroll Technician II, would perform, under
general supervision, complex and specialized accounting work related to the
preparation, processing, and maintenance of payroll. The Payroll Technician II
classification is distinguished from the Payroll Technician classification by the
regular performance of complex functions, higher level decision making, and training
responsibilities. Incumbents in this position would oversee, train and assist in the
evaluation of technical and clerical personnel.
Listed below are some examples of the essential duties, knowledge, skills, and
abilities as well as the training and experience associated with the position.
Meeting Date: 01/28/08 Item Number: A-8
AGENDA ITEM: Approval of the Classification Specification for Payroll
Technician II.
Contact Person/Dept.: Mary Ortiz Phone Number: 310-253-5650
Fiscal Impact: Yes [x] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [x] Attachments: [x]
Public Notification: Master Notification List, Culver City Employees Association and
Culver City Management Group on January 23, 2008
Department Approval:
Serena Wright (01/22/2008)
City Attorney Approval:
Carol Schwab (by H. Baker) (01/23/08)
Fiscal Impact Review:
Jeff Muir (by M. Noller) (01/23/08)
City Manager Approval:
Jerry B. Fulwood (01/23/2008) City of Culver City, California
City Council Agenda Item Report
Essential Duties
• Prepares and processes payroll. This includes recording adjustments to
employee payroll records, including various deductions; issuing checks and
direct deposit advices, updating and adjusting leave accruals; and transferring
funds electronically for payroll, tax, retirement and deferred compensation
purposes.
• Prepares information reports required by governmental agencies.
• Acts as the lead staff person for the payroll system which may include
attending periodic meetings with benefits and information systems staff and
participation in upgrades and updates.
• Reconciles and balances insurance billings and retirement statements.
• Responds to inquiries and complaints; analyzes and participates in resolving
payroll issues.
• Oversees, trains, and assists in the evaluation of staff.
Skills, Knowledge and Abilities
• Interpret and apply complex policies and pertinent laws, rules and regulations
related to payroll, leaves, claims, and other deductions.
• Methods and techniques of payroll processing.
• Governmental accounting and reporting practices.
• Perform mathematical calculations with speed and accuracy.
• Exercise diplomacy, tact, and good judgment consistently.
• Accurately compile and prepare complete reports and compose letters.
• Communicate clearly and effectively, both orally and in writing.
• Work effectively with payroll and financial systems and applicable software
applications.
• Train subordinate personnel in all tasks associated with preparing, processing
and maintaining payrolls.
Training and Experience
• Any combination equivalent to training and experience that could likely
provide the required knowledge, skills, and abilities would be qualifying. A
typical way to obtain the knowledge, skills, and abilities would be: an
Associate of Arts degree in accounting with course work in business
administration and four (4) years of experience equivalent to Payroll
Technician I. Experience with JDEdwards financial and payroll system is
desirable.
City of Culver City, California
City Council Agenda Item Report
The Civil Service Commission approved the revised classification specification on
January 2, 2008 (Attachment No. 1).
FISCAL ANALYSIS
The salary for Payroll Technician II has been previously approved at range 453.
Sufficient funding was included in the City Treasurer’s adopted 07-08 budget to
accommodate this request.
ATTACHMENTS
1. New Classification Specification for Payroll Technician II
2. Draft Meeting Minutes for Civil Service Commission dated 01/02/08
MOTION
That the City Council:
Approve the new classification specification for Payroll Technician II.