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CC - CONSENT ITEM: (1) Ratification of Termination of an Existing Agreement with Elevators Etc.; and (2) Approval of a Multi-Year Agreement with SmartRise Elevators, Inc. for the Maintenance and Repair of 13 Elevators at Nine Facilities in an Amount Not-to-Exceed $314,375.
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Meeting Date: May 11, 2026
Contact/Dept.: Joe Susca, Public Works
Phone Number: (310) 253-5636
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No [ ]
Attachments: Yes [ ] No [X]
Public Notification: E-Mail: Meetings and Agendas - City Council (05/07/2026); SmartRise Elevators, Inc. (04/23/2026); Elevators Etc., (04/27/2026)
Dept Approval: Yanni Demitri, Public Works Director/City Engineer (04/27/2026)
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RECOMMENDATION
Staff recommends the City Council (1) ratify termination of an agreement with Elevators Etc.; and (2) approve an agreement with SmartRise Elevators, Inc. to maintain and repair 13 elevators at nine facilities in an amount not to exceed $314,375 effective from June 1, 2026 to June 30, 2029.
BACKGROUND
To maintain an active permit to operate an elevator, California requires a minimum once-per-month inspection, regular monitoring and servicing of the elevators' moving parts, and conducting a series of tests designed to safeguard their operation.
In February 2024, staff posted RFP No. 2502 on PlanetBids and received three responsive proposals as follows:
Elevator repairs are performed when needed and are billed on a time and material basis using the hourly rates contained in the proposal. $75,000 annually has been added to the maintenance agreement fee to cover the cost of repairs.
During their meeting of April 29, 2024, the City Council approved a 5-year agreement with Elevators Etc. in the total amount of $546,929 that was executed on June 24, 2024.
DISCUSSION
The Elevators, Etc. agreement was first amended on September 9, 2024 ($760,436) and again on Septem...
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