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Title:
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Adoption of a Resolution Authorizing the Destruction of Certain Records Retained within the Transportation Department.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council adopt a resolution authorizing the destruction of
certain records retained within the Transportation Department.
BACKGROUND:
The Transportation Department has reviewed numerous records, which are more
than three (3) years old and have no further administrative, legal or fiscal value.
The records, as described in Exhibit “A” of the Resolution, have been reviewed by
the City Attorney in accordance with Government Code Section 34090 and have met
those requirements for destruction, subject to approval by the City Council.
FISCAL ANALYSIS:
Records destruction is performed by the City’s Graphics Department, therefore,
there is no additional fiscal impact associated with this item.
ATTACHMENTS:
1. Proposed Resolution
MOTION:
That the City Council:
Adopt the resolution authorizing the destruction of certain records retained within the
Transportation Department.
Meeting Date: 2/26/07 Item Number: C-4
AGENDA ITEM:
Adoption of a Resolution Authorizing the Destruction of Certain Records
Retained within the Transportation Department.
Contact Person/Dept.: Jane Leonard Phone Number: 310-253-6523
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master Notification List (2/22/2007)
Department Approval:
Steve Cunningham (1/25/2007)
City Attorney Approval:
Carol Schwab (by H. Iker) (02/21/2007)
City Controller Approval:
Marlee Chang (2/20/2007)
City Manager Approval:
Jerry B. Fulwood (02/21/2007)
MEETING DATE: 02/26/07
AGENDA ITEM: Adoption of a Resolution Authorizing the Destruction of Certain
Records Retained Within the Transportation Department.
ATTACHMENTS
Pages
I. Proposed Resolution 1-2AcTiffirAcjit|101010101010101010 10
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RESOLUTION NO. 2007-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN RECORDS RETAINED
WITHIN THE TRANSPORTATION DEPARTMENT.
WHEREAS, the Transportation Director has certified that certain records in
the custody of the Transportation Department, as set forth in Exhibit "A," attached hereto
and incorporated herein by reference, have been retained for all legally required retention
periods, and do not relate to any pending criminal or civil litigation; and
WHEREAS, there has become a critical need for storage space in the
Transportation Department facility; and
WHEREAS, the City Attorney has approved the destruction of these records
as required by law.
NOW, THEREFORE, the City Council of the City of Culver City, DOES
HEREBY RESOLVE as follows:
As authorized by California Government Code §§ 34090, and with the
consent of the City Attorney, the City Council hereby approves the destruction by the
Transportation Director, or his designee, of the records set forth in Exhibit "A."
APPROVED and ADOPTED this day of , 2007.
GARY SILBIGER, MAYOR
City of Culver City, California
ATTEST:
CHRISTOPHER ARMENTA, City ClerkSTEVE cUNNING A
Dated: Dated: Approved7 Destructio
ity Attorney
CA L A. SCHWAB
EXHIBIT "A"
LIST-OF MATERIALS TO BE DESTROYED
Culver City Municipal Bus Lines Financial Statements 1988— 1993
Culver City Municipal Bus Lines Claim for LFT & STA 1982 —1994
Annual Vendor Files 1992 — 2000
Personnel Files (copies) 1989 — 2000
State Board of Equalization Reports 1988 — 1997
Fuel Transaction Detail 1995 — 2000
Accident Reports 1992 — 1998
Bus Revenue Reports 2000 — 2001
Purchase Orders 1990 — 1997
Department Employee Timecards 1997 — 2000
Payroll Timesheets and Records 1998 —2000
CERTIFICATION
I certify that the above listed records have been retained for at least
the minimum time required by law and that no documents listed herein are
required in connection with any criminal or civil litigation to the best of my
knowledge.
Transportation Director