Adoption of a Resolution Authorizing the Destruction of Examination Materials in the Human Resources Department Which are More than Two (2) Years Old. Item Number: C 4 Meeting Date: 10/28/2013 CITY COUNCIL AGENDA ITEM: Adoption of a Resolution Authorizing the Destruction of Examination Materials in the Human Resources Department Which are More than Two (2) Years Old. Contact Person/Dept.: Serena Wright Fiscal Impact: Yes No X Public Hearing: Commission Action Required: Yes X No Dates: 07/03/2013 & Civil Service Commission 10/02/2013 Public Notification: (E Mail) Meetings and Agendas City Council (10/22/2013) Department Approval: Serena Wright ( 10/15/13) Chief Financial Officer Approval: Jeff Muir (by M. Noller) (10/22/13) Phone Number: 310 253 5640 General Fund: Yes No City Attorney Approval: Carol Schwab (by H. Baker) (10/22/13) City Manager Approval: John M. Nachbar (10/22/13) Action Item: Attachments: X City of Culver City California Agenda Item Report RECOMMENDATION: Staff recommends that the City Council adopt a Resolution authorizing the destruction of examination material in the Human Resources Department which is more than two (2) years old. BACKGROUND / DISCUSSION: At the regular meetings of July 3 2013 and October 2 2013 the Civil Service Commission unanimously approved the destruction of all completed examination materials over two years old with the exception of the resulting eligible lists pursuant to Civil Service Rule 16 Section 4. The affected files are listed in Exhibit A of the Resolution. California Government Code Section 34090 provides authority for the destruction of documents that are no longer legally required to be retained after written consent of the City Attorney and authorization of the City Council are obtained. The documents listed on Exhibit A attached to the Resolution have been reviewed in accordance with the provisions of Government Code 34090 and meet the requirements for destruction. The City Attorney has consented in writing to...
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