Authorization to Enter into an Agreement with Ms. Beverly Sieker for Planning Records and Resource System Management Services. City of Culver City California City Council Agenda Item Report Meeting Date: 9/11/06 AGENDA ITEM: Authorization to Enter into an Agreement with Ms. Beverly Sieker for Planning Records and Resource System Management Services. Item Number: A 5 Contact Person/Dept.: Elaine Gerety Warner Fiscal Impact: Yes Public Hearing: Public Notification: City Master Notification List (09/07/06) Action Item: X Phone Number: 310.253.5777 X No General Fund: Yes X No Attachments: X Department Approval: Susan Evans (08/31/06) City Controller Approval: Marlee Chang (09/06/06) RECOMMENDATION: City Manager Approval: Martin R. Cole for Jerry B. Fulwood (09/06/06) Staff recommends the City Council authorize a contract with Ms. Beverly Sieker for Records and Resource System Management Services for the City s Planning Division. BACKGROUND In an effort to enhance customer service and efficiency staff proposes that an updated records and file management system be implemented in the Planning Division. At this time a preliminary assessment of the organizational needs has been developed through an administration contract however the project will require a more detailed assessment with full implementation of the proposed system. DISCUSSION: Since December 2005 Ms. Sieker has been working with the Community Development Division on a variety of organizational and administrative issues related to resource management. She has assisted Cultural Affairs with file reorganization and has worked with Planning on purging outdated materials and establishing an electronic database to identify and locate files quickly. Her experience over the last fifteen years in two other municipal Community Development Departments with six years specifically in Planning Divisions has afforded Ms. Sieker an extensive knowledge of Planning requirements records and file format/organization for enhanced c...
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