Adoption of a Resolution Amending City Council Policy Statement No. 4209 Entitled Purchasing (Credit) Cards to Enhance the Guidelines and Controls for the Use of City Issued Credit Cards and Rescinding Resolution No. 2002 R028. City of Culver City California City Council Agenda Item Report Meeting Date: 12/10/2007 AGENDA ITEM: Adoption of a Resolution Amending City Council Policy Statement No. 4209 Entitled Purchasing (Credit) Cards to Enhance the Guidelines and Controls for the Use of City Issued Credit Cards and Rescinding Resolution No. 2002 R028. Contact Person/Dept.: Margarita Lee Budget Finance Purchasing Fiscal Impact: Yes No X General Fund: Yes No X Phone Number: 310/253 6552 Item Number: A 8 Public Hearing: Public Notification: Master Notification List (12/05/07). Action Item: X Attachments: X Department Approval: Jeff Muir (12/05/07) Fiscal Impact Review: Jeff Muir (12/05/07) City Attorney Approval: Carol Schwab (by H. Iker) (12/05/07) City Manager Approval: Jerry B. Fulwood (12/05/07) RECOMMENDATION: Staff recommends that the City Council adopt a resolution amending City Council Policy Statement No. 4209 entitled Purchasing (Credit) Cards to enhance the guidelines and controls for the use of City issued credit cards and rescinding Resolution No. 2002 R028. BACKGROUND: On March 25 2002 the City Council approved Purchasing Card Policy Number 4209 to establish guidelines for the use of City issued credit cards. The City has used various methods to purchase goods and services. The Purchasing Division of the City Treasurer s Office initiated the Purchasing Card program to promote vendor acceptance and operational efficiency. City issued Purchasing Cards differ from traditional credit cards in the unique controls which have been developed for this program. These controls ensure that the City issued Purchasing Card can be used only for specific purposes within specific dollar limits. In addition certification of all purchases is required by each card holder alon...
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