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CC - CONSENT ITEM: Adoption of a Resolution Updating the Purchasing Officer's Purchasing Authority.
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Meeting Date: June 8, 2026
Contact Person/Dept: Stephen Agostini/Finance Department
Phone Number: (310) 253-5865
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (06/04/2026); (Email) Meetings and Agendas - Fiscal and Budget Issues (06/04/2026)
Department Approval: Stephen Agostini, Chief Financial Officer (06/03/2026)
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RECOMMENDATION
Staff recommends the City Council adopt a Resolution updating the Purchasing Officer's purchasing authority (Attachment 1).
BACKGROUND/DISCUSSION
The goal of the City's Finance Department Purchasing Division is to obtain appropriate equipment, goods, supplies and services for the City, at the best value, and in a timely manner, while maintaining fairness to vendors, and abiding by applicable laws.
Currently, the City Manager has the authority to administratively approve and execute contracts and purchase orders up to $50,000 per vendor per fiscal year, pursuant to Resolution No. 2018-R024, which was adopted by the City Council on March 26, 2018 (Attachment 2). While projects and purchases are planned in the City's budget and adopted by City Council, departments must return to City Council to award the purchase order or contract for projects or purchases exceeding the $50,000 administrative approval threshold. Unexpected purchases not included in the budget and beyond the administrative approval threshold further require City Council approval prior to issuing a bid or Request for Proposal/Request for Qualifications. In consideration of the growing number of contracts beyond the administrative approval authority thres...
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