Authorization to Contract with Cynrede Inc (Orange CA) to Digitize Historical Culver City Redevelopment Documents in Support of the Enterprise Document Management Project. City of Culver City California Redevelopment Agency Agenda Item Report Item Number: C 4 Meeting Date: 8/21/06 AGENDA ITEM: Authorization to Contract with Cynrede Inc (Orange CA) to Digitize Historical Culver City Redevelopment Documents in Support of the Enterprise Document Management Project. Contact Person/Dept.: Michele Williams Systems Dev. Manager Alice Prasad Associate Analyst Fiscal Impact: Yes Public Hearing: Public Notification: E mail Master Notification List and Kevin FitzGerald (CEO of Cynrede Inc.) (August 16 2006). Department Approval: Susan Evans City Controller Approval: Marlee Chang 08/16/06 General Fund: Yes No X Action Item: Exec. Director Approval: Jerry Fulwood 08/16/06 X No Consent Item X Phone Number: 310.253 5959 310.253 5704 Attachments: X 08/07/06 RECOMMENDATION: Staff recommends the Culver City Redevelopment Agency ( Agency ) authorize entering into a contract with Cynrede (Orange CA) to digitize historical Agency documents in support of the Enterprise Document Management Project. BACKGROUND: Document Management is a system which provides a complete solution for the electronic capture storage and retrieval of documents. The Agency maintains various types of documents; some are unique to the Agency and others are common across the organization. These documents are maintained and stored in various formats. Many of our historical documents and files are in paper format and are stored in filing cabinets or boxes. A significant number of documents have also been converted to microfiche for long term storage. Additionally many existing electronic documents have various storage locations from personal computers (local disk drives) to multiple network locations and storage media (e.g. CD s or diskettes). These electronic documents are not organized or stored in a manner that fac...
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