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CC - CONSENT ITEM: Approval of Additional Purchase Orders with SHI in an Aggregate Amount-Not-to-Exceed $185,000 for Prior Services Rendered and Purchase of Rubrik Cloud Backup Storage and Related Technology Services.
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Meeting Date: August 11, 2025
Contact Person/Dept.: J.R. Wright / Information Technology Department
Phone Number: (310) 253-5950
Fiscal Impact: Yes [] No [X] General Fund: Yes [X] No []
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (08/07/2025)
Department Approval: J.R. Wright, Chief Information Officer (07/08/2025) _____________________________________________________________________
RECOMMENDATION
Staff recommends the City Council approve additional purchase orders with SHI in an aggregate amount-not-to-exceed $185,000 for prior services rendered and purchase of Rubrik cloud backup storage and related technology services.
BACKGROUND
System and data backups are essential to ensure business continuity, protect against data loss, and safeguard against cyber threats such as ransomware attacks. They provide a reliable way to recover critical information in the event of hardware failures, human error, natural disasters, or malicious activity. Regular backups support compliance with legal and regulatory requirements by preserving data integrity and availability. Without a robust backup strategy, the City risks significant operational disruption and financial impact.
To improve the City's backup framework, in August 2022 the City partnered with third-party reseller SHI to migrate from legacy on premises tape storage to Rubrik's cloud backup solution, using Amazon Web Services (AWS) S3 for storage. S3 is AWS's highest-tier storage option, offering the fastest data retrieval speeds, which was determined to be essential for quick restoration. Since 2023, the City has needed to restore data only once. AWS cloud storage is billed based on usage. In 2023, t...
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