|
Title:
|
Adoption of a Resolution Authorizing the Destruction of Certain Files in the Transportation Department Which are More Than Three (3) Years Old.
|
City of Culver City, California
Agenda Item Report
Meeting Date: 11/22/10 Item Number: C-6
CITY COUNCIL AGENDA ITEM: Adoption of a Resolution Authorizing the
Destruction of Certain Files in the Transportation Department Which are More Than
Three (3) Years Old
Contact Person/Dept.:
Cara Flores/Transportation
Phone Number:
(310) 253-6538
Fiscal Impact: Yes [x] No [] General Fund: Yes [] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (11/17/10)
Department Approval:
Art Ida (11/11/10)
City Attorney Approval:
Carol Schwab (by H. Baker) (11/16/10)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (11/16/10)
City Manager Approval:
John M. Nachbar (11/17/10)
RECOMMENDATION:
Staff recommends that the City Council adopt a resolution authorizing the
destruction of certain files in the Transportation Department which are more than
three (3) years old.
BACKGROUND:
The Transportation Department has reviewed numerous files which are more than
three (3) years old and have no further administrative, legal or fiscal value. The
files, as described in Exhibit A of the proposed Resolution, have been reviewed by
the City Attorney in accordance with Government Code Section 34090 and meet the
requirements for destruction, subject to approval by the City Council.
FISCAL ANALYSIS:
Records destruction will be performed by a vendor certified by the National
Association for Information Destruction. The projected cost for these services is
$200. Documents that do not require shredding will be recycled at the Culver City
Sanitation Facility.
ATTACHMENTS:
1. Proposed Resolution
City of Culver City, California
Agenda Item Report
MOTION:
That the City Council:
Adopt a resolution authorizing the destruction of certain files in the
Transportation Department which are more than three (3) years old.
MEETING DATE: 11/22/10
AGENDA ITEM: Consideration of a Resolution Authorizing the Destruction
of Certain Files in the Transportation Department Which
are More Than Three (3) Years Old
ATTACHMENTS
Pages
1. Resolution No. 2010-R 1
2. Exhibit “A” – List of Materials to be Destroyed 2