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CC - CONSENT ITEM: (1) Approval of Five-Year Agreement with Soft-Pak for Routing and Billing Software for the City's Sanitation Services For A Total Not-To-Exceed $420,000 (Including Contingency); (2) Waiver of Competitive Bidding Requirements for the Hardware Component of the Soft-Pak Procurement Per Culver City Municipal Code Section 3.07.075.F.3; and (3) Approval of Five-Year Agreement with Elavon for Credit Card Processing Merchant Account Payment Processing Services for Sanitation Service Billing for a Total Not-to-Exceed $500,000.
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Meeting Date: September 29, 2025
Contact Person/Dept.: Sean Singletary, Public Works Department
Phone Number: (310) 253-6457
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [ ] No [X]
Attachments: Yes [ ] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (09/24/2025)
Dept Approval: Yanni Demitri, Public Works Director/City Engineer (09/02/2025)
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RECOMMENDATION
Staff recommends the City Council (1) approve a five-year agreement with SoftPak for routing and billing hardware and software for the City's Sanitation Services for a total amount not-to-exceed $420,000 (including 10% contingency); (2) waive competitive bidding requirements for the hardware component of the Soft-Pak procurement per Culver City Municipal Code Section 3.07.075.F.3; and (3) approve a five-year agreement with Elavon for credit card merchant account payment processing services for sanitation service billing for a total not-to-exceed $500,000 (including 10% contingency).
BACKGROUND/DISCUSSION
Culver City's Environmental Programs & Operations (EPO) division of the Public Works Department provides solid waste and recycling services to approximately 8,000 residential accounts,1,500 business accounts, and approximately 100 active temporary accounts, funded entirely by user charges through the City's Enterprise Refuse D...
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