Purchase of replacement Personal Computers from Dell Inc. City of Culver City California City Council Agenda Item Report Meeting Date: 10/24/05 AGENDA ITEM: Purchase of Replacement Personal Computers from Dell Inc. Item Number: C 4 Contact Person/Dept.: David Leuck Phone Number: (310) 253 5961 Fiscal Impact: Yes Public Hearing: Public Notification: Master Notification List (xx/xx/05) Dell (Derek Shade & Chris Herry 9/29/05) General Fund: Yes X No Attachments: X X No Action Item: X Department Approval: John Richo 10/12/05 City Controller Approval: Marlee Chang 10/18/05 RECOMMENDATION: CAO Approval: Jerry Fulwood 10/19/05 That the City Council approves the purchase of 101 Personal Computers (PCs) from Dell for $115 939.52 from the Computer Replacement Fund 30724100. BACKGROUND: Personal Computers (PCs) are a component of almost all office jobs in the City. Even field workers (inspectors engineers firemen policemen etc.) often use PCs after returning from the field to input data write reports and communicate with peers supervisors and the public. In addition PCs are often attached to critical systems that run devices and services in the background. Examples include building monitoring video streaming specialized printers and many others. In 1997 the City began a major replacement and expansion. More than half of our current PCs were purchased between 1998 and 2001. They were purchased in phases over a period of approximately 4 years and were all similarly configured. Warranty support for this inventory is over and the City maintains them on a parts and staff labor basis. 2005 marks four to seven years of service for these PCs. Along the way they have received some upgrades such as hard disks memory and other components to extend their useful lives. Over the past three years many of these machines have begun to experience intermittent failures which have impacted the production of the staff using them. During June 2004 lack of hard disk space stopped efforts to update t...
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