Approval of (1) Contract Change Order with Hoffman Video Systems in the Amount of $12 335 for the Mike Balkman Council Chamber Audio/Visual and Acoustics Upgrade Project (P 846 & P 849) and (2) Final Acceptance of the Work Performed by Hoffman Video Systems for this Project. City of Culver City California City Council Agenda Item Report Meeting Date: 10/13/08 AGENDA ITEM: Approval of (1) Contract Change Order with Hoffman Video Systems in the Amount of $12 335 for the Mike Balkman Council Chamber Audio/Visual and Acoustics Upgrade Project (P 846 & P 849) and (2) Final Acceptance of the Work Performed by Hoffman Video Systems for this Project. Contact Person/Dept: Eric Mirzaian Public Works Fiscal Impact: Yes No X Phone Number: (310) 253 6410 General Fund: Yes No X Item Number: C 5 Action Item: Attachments: X Public Hearing: Public Notification: Master E Mail Notification List (10/08/08) Department Approval: Charles D. Herbertson (10/03/08) Chief Financial Officer Approval: Jeff Muir (by N. Kimball) (10/08/08) City Attorney Approval: Carol Schwab (by H. Baker) (10/06/08) City Manager Approval: Jerry B. Fulwood (10/08/08) RECOMMENDATION: Staff recommends the City Council approve a change order to the contract with Hoffman Video Systems (HVS) in the amount of $12 335 and accept the work performed by HVS and authorize filing a Notice of Completion for the Mike Balkman Council Chamber Audio/Visual and Acoustics Upgrade Project (P 846 & P 849). BACKGROUND: The goal of the project was to evaluate the original Audio/Visual equipment and voting system in the City Council Chambers and replace those components that were in jeopardy of failing or had a poor history of reliability due to their age as well as enhancing the system s existing technology features and functioning. An Audio/Visual consultant was hired to assist with the evaluation of the original system conceptual design specification preparation bid evaluation and project initiation. DISCUSSION: The project consisted...
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