Legislation Details

File #: HIST-5184    Version: 1 Subject:
Type: Historical Status: Action Item
In control: City Council Meeting Agenda
On agenda: 5/29/2007 Final action: 5/29/2007
Title: Discussion of the Agenda Item Pending List and the Tentative Agendas.
Attachments: 1. Discussion of the Agenda Item Pending List and the - A-6__07-05-29_CMO_Agenda Item Pending List.doc, 2. Discussion of the Agenda Item Pending List and the - tentative agenda list attachments.pdf
City of Culver City, California City Council Agenda Item Report RECOMMENDATION: Staff recommends the City Council discuss the Agenda Item Pending List and the Tentative Agendas (including identifying any items which may have been overlooked) and provide other direction to staff as deemed appropriate. BACKGROUND The City utilizes a excel spreadsheet to track items on tentative future City Council agendas. This overall list is commonly known as the Agenda Item Pending List. Further, based upon items on the Agenda Item Pending List, individual tentative agendas are created for each future City Council meeting date. DISCUSSION: The Agenda Item Pending List and the Tentative agendas are used to help plan future City Council meetings. In planning these meetings, staff attempts to place items on agendas which yield an estimated meeting ending time of between 10:30 PM and 11:00 PM. While staff strives to keep items on the agenda they were originally scheduled, many factors can impact the final placement of an agenda for consideration by the City Council. Some of these factors are: • City Council direction for placement of an item on a specific agenda • The need for outside agency approval (such as the State of California) prior to consideration by the City Council Meeting Date: 05/29/2007 Item Number: __A-6_____ AGENDA ITEM: Discussion of the Agenda Item Pending List and the Tentative Agendas. Contact Person/Dept.: Martin R. Cole, Assistant City Manager Phone Number: 310-253-6000 Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X] Public Hearing: [] Action Item: [X] Attachments: [X] Public Notification: Master Notification List (05/24/07) Department Approval: Martin R. Cole (05/23/2007) City Attorney Approval: Carol Schwab (by H. Iker) (05/23/2007) City Controller Approval: Marlee Chang (05/23/2007) City Manager Approval: Jerry B. Fulwood (05/23/2007) City of Culver City, California City Council Agenda Item Report The purpose of this evening’s discussion is to provide the City Council with an opportunity to provide staff with direction on specific items on the Pending List and Tentative Agendas and to also provide comments on how these two planning documents could be improved to provide Council with information desired. FISCAL ANALYSIS: Discussion of the Agenda Item Pending List and the Tentative Agendas does not create a fiscal impact. ATTACHMENTS: Agenda Item Pending List and Tentative Agendas MOTION: That the City Council: Discuss the Agenda Item Pending List and the Tentative Agendas (including identifying any items which may have been overlooked) and provide other direction to staff as deemed appropriate. MEETING DATE: May 29, 2007 AGENDA ITEM: Discussion of the Agenda item Pending List and the Tentative Agendas. ATTACHMENTS Pages 1. Agenda Item Pending List and Tentative Agendas 1-7LIST OF TENTATIVE AGENDA ITEMS Item Requestorl Number Date to Pending I List them Primary Dept. Dept. Contact Meeting Date Staff 1 1/3/2007 CA lker 2/12/2007 Approval of Contract for Legal Services with Michael Miller Staff Discussion - 2007 Legislative Program CM0 Wolfberg 2/12/2007 Staff 3 Discussion - Federal Appropriations CM0 Wolfberg 2/12/2007 Staff 4 1/3/2007 FY 05/06 Final Report COON Chang 2/12/2007 Staff 5 1/3/2007 FY 06/07 Mid-Year Report COON Chang 2/12/2007 Staff 6 2/6/2007 Rightsizing/Restructuring of City Departments CM0 Fulwood 2/12/2007 Staff 7 2/6/2007 Contract - Legal Services Aleshire and W nder CA Schwab 2/12/2007 Staff 8 2/6/2007 Budget Amendment - Signal Preemption Devices PWD Gaspar 2/12/2007 Staff 9 1/22/2007 Closed Session - Negotiations PERS Wright 2/12/2007 Staff 10 2/6/2007 Certificates - Mexican Exchange Student Program CM0 Cole 2/12/2007 Staff 11 1/2072006 Class Specification - Legal Operations Manager PERS Wright 2/26/2007 Council 12 8/15/2006 Discussion - Historical Society Museum Site MOU PRCS LaPointe 2/26/2007 Discussion - Youth Representative to CDBG Advisory Council 13 1/22/2007 Comm CM0 Wolfberg 2/26/2007 Staff 14 2/5/2007 Destruction of Documents - Transportation TRAN Leonard 2/26/2007 Staff 15 2/13/2007 Contract Amendment/PERS Reso. - Daroca CMO Cole 2/26/2007 Staff 16 1/3/2007 GFOA Award for Budgeting CCON Chang 2/26/2007 Staff 17 2/6/2007 GFOA Award for Financial Reporting CTO Alexander 2/26/2007 Staff 18 2/13/2007 Commendation - MLK Committee Members PRCS Robinson 2/26/2007 Council 19 2/12/2007 Discussion of Installation of Art at Vets PRCS LaPointe 2/26/2007 Staff 20 2/12/2007 Discussion of Animal Control Program CMO Wolfberg 2/26/2007 Staff 21 7/26/2006 Presentation - Comprehensive Financial Plan CCON Chang 3/5/2007 Staff 22 2/7/2007 Closed Session - Herbertson Report PWD Herbertson 3/5/2007 Consideration of Park Improvement Progam Item to PR Council 23 2/26/2007 Corn PROS LaPointe 3/5/2007 Staff 24 3/5/2007 Appointment to Vector Control District PWD Ross 3/12/2007 Staff 25 11/15/2006 Contract Amendment- EIGER Tech (Smart Bus Program) TRAN Ida 3/12/2007 Staff 26 3/5/2007 Rejection of Bids - Skateboard Park PWD Torres 3/12/2007 Staff 27 2/6/2007 RFP Authorization - Video Operator CMO Wolfberg 3/12/2007 Council 28 3/5/2007 Proclamation - Culver City Education Foundation CMO Cole 3/12/2007 Staff 29 2/13/2007 Approval of Plans/Specs - Fire Station #3 PWD O'Connell 3/26/2007 Staff 30 2/27/2007 Budget Amendment - Prop C Funds for Res. Overlay #863 PWD Gaspar 3/26/2007LIST OF TENTATIVE AGENDA ITEMS Item I Date to Pending Primary Requestor Number List IItem Dept. Dept. Contact! Meeting Date Staff 31 2/27/2007 Bt _g xl et Amendment - Traffic Engineering Services PWD Gaspar 3/26/2007 Staff 32 3/15/2007 Contract Amendment - Security Services at Vets PRCS Robinson 3/26/2007 Staff 33 3/20/2007 Fee Waiver - Car Show COD Tipton 3/26/2007 Staff 34 2/6/2007 Taxi Rate Adjustment CTO Rao 3/26/2007 Staff 35 1/23/2007 Contract Amendment - John Hunter and Associates PWD Gaspar 3/26/2007 Council 36 3/5/2007 Resolution - Denim Day in Culver City CM0 Cole 3/26/2007 Council 37 3/19/2007 Proclamation - Cesar Chavez Birthday CMO Cole 3/26/2007 Council 38 3/19/2007 Proclamation - Womens History Month CM0 Cole 3/26/2007 Public Hearing - Contract Award for Redflex Sys (Photo Staff 39 3/19/2007 Lgts) PD Pedersen 3/26/2007 Staff 40 2/27/2007 Joint meeting with Planning Commission COD Gorham 4/4/2007 Staff 41 2/13/2007 Award of Contract - Sanitary Sewer Project PWD Torres 4/9/2007 Staff 42 2/27/2007 Landlord Tenant Committee Member Absences COD Ikeda 4/9/2007 Staff 43 3/13/2007 Preferential Parking - Motor Avenue PWD Garcia 4/9/2007 Staff 44 2/27/2007 RFP Authorization - Beverage Machines in Parks PRCS LaPointe 4/9/2007 Staff 45 2/27/2007 RFP Authorization - Parks Landscape Services PRCS LaPointe 4/9/2007 Staff 46 3/6/2007 Acceptance of Work - Fire Station #1 UST TRANS Leonard 4/9/2007 Staff 47 3/19/2007 Proclamation - Earth Day PWD Vargas 4/9/2007 Staff 48 2/13/2007 Housing - Section 8 Plan CDD Barnes 4/9/2007 Staff 49 3/26/2007 Public Hearing - Award of Skateboard Park Project PWD Gaspar 4/9/2007 Staff 50 4/3/2007 !_ponsorship of the Democratic Club PRCS LaPointe 4/16/2007 Staff 51 3/15/2007 Staff Discussion - Council Pending List CM° Fulwood 4/16/2007 Staff 52 4/3/2007 Voting Training for Council PWD Herbertson 4/16/2007 Staff 53 3/28/2007 Authorization to Bid - Senior Nutrition Program PRCS Abrego 4/16/2007 Council 54 10/23/2006 Policy - Subcommittees CMO Cole 4/16/2007 Staff 55 3/26/2007 Resolutions of Intention - Assessment Districts PWD Ross 4/23/2007 Staff 56 3/20/2007 Reorganization CM0 Cole 4/23/2007 Council 57 2/24/2007 Appointment of Subcommittee - Task Force (Part of Reorg.) CMO Cole 4/23/2007 Staff 58 4/24/2007 Contract - Westfield Plan Check Services COD Johnson 5/7/2007 Staff 59 4/24/2007 Fire Service Day - May 12, 2007 FIRE Parra 5/7/2007 Staff 60 4/9/2007 Proclamation - May as Older Americans Month PRCS Abrego 5/7/2007 Staff 61 4/24/2007 Proclamation - Nancy Hooper Senior of Year PRCS Mooney 5/7/2007 Staff 62 3/13/2007 Fees and Charges Study CCON Chang, M. 5/7/2007 Staff 63 4/25/2007 Closed Session - WLAC PWD Herbertson 5/8/2007LIST OF TENTATIVE AGENDA ITEMS I Requestor l Item I Date to Pending Number' List 'Item I|1010|Primary Dept. I Dept. Contact! Meeting Date Staff 64 2/27/2007 Class Specification - Chief Financial Officer PERS Wright 5/14/2007 Staff 65 4/17/2007 Ordinance - Renewal of Agency Power of Eminent Domain CDD Fizanotti 5/14/2007 Staff 66 3/13/2007 TPA Contract Award CCON Kimball 5/14/2007 Council 67 4/23/2007 Reconsideration of Council Committee Appts. CMO Cole 5/14/2007 Staff 68 2/27/2007 Bid Authorization - Dog Park Phase II PRCS LaPointe 5/14/2007 Staff 69 4/23/2007 Grant Authorization - BH Conservancy Skate Park PRCS LaPointe 5/14/2007 Staff 70 3/13/2007 Contract Award - CNG Station Maintenance TRANS Cond ran 5/14/2007 RFP Release - Design Services/Ballona Creek Bikeway Staff 71 4/9/2007 Proj. PWD Rivera 5/14/2007 Staff 72 2/13/2007 Acceptance of Work - Washington Boulevard PWD Torres 5/14/2007 Staff 73 4/30/2007 Proclamation - National Historic Month CDD Byers 5/14/2007 Staff 74 3/13/2007 Bus Operator of the Year TRANS Blackshire 5/14/2007 Council 75 4/25/2007 Commendation - Teacher Mrs. Goldberg Cole 5/14/2007 Council 76 Commenation - Culver City Alumni Association Cole 5/14/2007 Staff 77 3/27/2007 Presentation of Emergency Preparadness Bkpks FIRE Eastman 5/14/2007 Staff 78 4/23/2007 Family Self Sufficiency Grant COD Barnes 5/14/2007 Staff 79 4/23/2007 Contract Extension - VTD Services PERS Wright 5/14/2007 Staff 80 4/25/2007 Contract Award Reds for Fox Hills Traffic Signals PWD Jeng 5/21/2007 Staff 81 3/13/2007 Plans/Specs - Cranks Tellefson Lanslide Area PWD Gaspar 5/21/2007 Bid Authorization - Culver West Alexander Park Improv. Staff 82 2/27/2007 Proj PRCS LaPointe 5/21/2007 Council 83 4/4/2007 Firefighter Commendation - Doverwood FIRE Eastman 5/21/2007 (Items above this line were completed) 3LIST OF TENTATIVE AGENDA ITEMS Requestor Item Number Date to Pending List Rem I Primary Dept. Dept. Contact Meeting Date , Staff 1 4/10/2007 Animal Control - Cat Microchipping and Alteration CM0 Cole 5/29/2007 Staff 2 3/28/2007 Appointment/Reappointment of Commission Members CCIk 1 Valadares 5/29/2007 Staff 3 5/19/2007 City Loan to Agency CDD 5/29/2007 Staff 4 11/21/2006 Class Specification - Street and Tree Maint. Supervisor PERS Ortiz 5/29/2007 Staff 5 4/16/2007 Continuing Item - Tentative Agenda/Pending List CMO Cole 5/29/2007 Staff 6 5/19/2007 Contract Award - PD Alarm Tracking System IT 5/29/2007 Staff 7 5/19/2007 Contract Award - Sanitation System (Encore) IT 5/29/2007 Council 8 2/26/2007 Discussion of "Quasi-City Groups"/Incl MLK.FLB CM0 Cole 5/29/2007 Staff 9 3/26/2007 Facilitation Follow-up: Commission Training/Minutes CM0 Fulwood 5/29/2007 Council 10 5/21/2007 Letter - AB 3 (Baldwin Hills Conservancy) CMO Wolfberg 5/29/2007 Council 11 5/14/2007 Policy - Washington/National Committee and S/P CMO Cole 5/29/2007 Staff 12 4/23/2007 Tentative Tract Map Approval CDD Tipton 5/29/2007 Staff 13 5/15/2007 Closed Session - Don Pedersen Evaluation PERS Wright 5/29/2007 Staff 14 3/20/2007 Con Amend - Vidro Media (Website Graphics) IT Williams 5/29/2007 Staff 15 5/19/2007 Contract Award - Capstone Coating Windows PWD 5/29/2007 Staff 16 3/13/2007 Contract Award - Manhole Rehab. PWD Ross 5/29/2007 Staff 17 5/21/2007 Renewal of Contract - Nickerson PWD Ross 5/29/2007 Council 18 5/15/2007 Second Reading - E/D Ordinance CDD Fisanotti 5/29/2007 Staff 19 5/22/2007 Support Letter - Integrated Water Management PWD Gaspar 5/29/2007 Staff 20 2/6/2007 Renewal of Video Operator Agreement CMO Wolfberg 5/29/2007 21 Staff 22 5/15/2007 Salary Initiatve Increase - Fire PERS Wright 6/4/2007 Staff 23 4/20/2007 Budget Study Session CCON ; Chang, M. 6/4/2007 Staff 24 5/22/2007 Contract Amendment - XTTI PERS Wright 6/4/2007 Staff 25 4/3/2007 Contruction Contract Award - Fire Station #3 PWD Oconnell 6/4/2007 Staff 26 4/20/2007 Budget Study Session CCON Chang, M. 6/11/2007 Staff 27 3/27/2007 Contract Award - UST Operator Services TRANS Leonard 6/11/2007 Staff 28 3/22/2007 Permit - Animals in the Park PRCS Nicholson 6/11/2007 Council 29 I2LO Policy - Graffiti Program PWD Herbertson 6/11/2007 Staff 30 4/23/2007 Acceptance of Work - Fire Station 1 UST TRANS Leonard 6/11/2007 Staff 31 5/22/2007 Contract Award - Senior Nutrition Program PRCS Abrego 6/11/2007LIST OF TENTATIVE AGENDA ITEMS I Item Requestorl Number Date to Pending I I Primary List Iltem 1 Dept. I Dept. ContactI Meeting Date Staff 32 5/22/2007 Contract Renewal - Whitman Services (EMS Bill) FIRE Wells 6/11/2007 Staff 33 4/23/2007 Ordinance Ado tion - Fees and Charges CCON Chang, M. 6/11/2007 Gerety- Staff 34 2/7/2007 Policy - Public Cable TV Channels CMO Warmer 6/11/2007 Staff 35 3/20/2007 Assessment District Adoptions (3 items) PWD Gaspar 6/11/2007 Staff 36 5/21/2007 Agency Budget Discussion by Agency CDD Blumenfeld 6/15/2007 Staff 37 5/21/2007 PR Commission Recommendations/PEP Prgm PRCS LaPointe 6/15/2007 Staff 38 3/22/2007 Allocation of Additional Funds for Youth Sports PRCS Nicholson 6/15/2007 Council 39 7/26/2006 Discussion - Meter Rates and Meter Feeding CCD Blumenfeld 6/18/2007 Staff 40 3/26/2007 Discussion - Organizational Rightsizing - Phase II CMO Fulwood 6/18/2007 Staff 41 4/6/2007 Encroachment Permit - AT & T CA Miranda 6/18/2007 Staff 42 3/6/2007 Second Presentation - Financial Plan CCON Chang, M. 6/18/2007 Staff 43 7/14/2006 Policy - City Council Recognition CM0 Cole 6/18/2007 Council 44 Policy - Green Building Program CDD Johnson 6/18/2007 Council 45 7/24/2006 Policy - No Construction on Sundays and Holidays CA Schwab 6/18/2007 Council 46 7/14/2006 Policy - Public Notification CMO Cole 6/18/2007 Staff 47 7/14/2006 Policy - Reimbursement for Council (AB1234) CMO Wolfberg 6/18/2007 Staff 48 4/16/2007 Sponsorship of City Organizations PRCS Robinson 6/18/2007 Staff 49 5/22/2007 'Acceptance of Work - Washington Blvd Streetlights PWD Torres 6/18/2007 Staff 50 5/22/2007 Contract Award - Conexus (Housing element prep) CDD Gorham 6/18/2007 Council 51 1/8/2007 Proclamation - Police Commercial Enforcement Vehicle PD Smith 6/18/2007 Council 52 1/22/2007 Discussion - City's 90th Anniversary Celebration CDD Tipton 6/18/2007 Staff 53 5/8/2007 Annual Appropirations Limit CCON Chang 6/25/2007 Staff 54 3/20/2007 Budget Adoption CCON Chang 6/25/2007 Council 55 4/17/2007 Continue Discussion - Tentative Agenda CM0 Cole 6/25/2007 Staff 56 3/20/2007 Contract Award - CJ Strategies CM Wolfberg 6/25/2007 Staff 57 3/22/2007 Contract Award - Contract Instructors PRCS Nicholson 6/25/2007 Staff 58 3/20/2007 Contract Award - Gonsalves CM0 Wolfberg 6/25/2007 Staff 59 5/22/2007 Contract Award - Noble Systems (GPS) IT Williams 6/25/2007 Council 60 5/29/2007 Discussion of Pending List CM0 Cole 6/25/2007 Staff 61 5/22/2007 Contract Amendment - Thurnis and Assoc (FEMA) PWD Ross 6/25/2007 Staff 62 3/22/2007 Presentation - Parks and Recreation Month (July) PRCS LaPointe 6/25/2007LIST OF TENTATIVE AGENDA ITEMS Requestor Item Number Date to Pending List 'Item I Primary I Dept. Dept. Contact! Meeting Date Staff 63 5/22/2007 Public Hearings - Assessment Dists (2 items) PWD Ross 6/25/2007 Staff 64 5/22/2007 Appeal - TTM Denial 9900 Culver Boulveard CDD Gorham 7/9/2007 Staff 65 3/22/2007 Beer and Wine Permit - Fiesta PRCS Nicholson 7/9/2007 Staff 66 3/6/2007 Class Specification - Events Supervisor PERS Ortiz 7/9/2007 Staff 67 2/27/2007 Classification Specification - Bus Operator PERS Webber 7/9/2007 Staff 68 5/21/2007 Contract Amendment - Contract Building Insp. CDD Johnson 7/9/2007 Staff 69 5/21/2007 Contract Award - Housing Element Project COD Gorham 7/9/2007 Staff 70 3/27/2007 Contract Renewal - Berryman and Henigar PWD Gaspar 7/9/2007 Staff 71 3/27/2007 Contract Renewal - FS Construction (Concrete Repairs) PWD Gaspar 7/9/2007 Council 72 5/7/2007 Density in Mixed Use Projects CDD Blumenfeld 7/9/2007 Council 73 11/27/2006 Expanded smoking ban in public places CA Iker/Cole 7/9/2007 Staff 74 5/22/2007 Ordinance Intro - Skateboard Park PRCS Nicholson 7/9/2007 Staff 75 12/5/2006 Policy - Items on City Website/Community Calendar CMO Cole 7/9/2007 Council 76 7/14/2006 Policy - Request for Proposals CMO Cole 7/9/2007 Staff 77 7/14/2006 Renaming of Road near Dog Park PWD Ross 7/9/2007 Council 78 5/7/2007 Traffic Impacts from LA Projects PWD Herbertson 7/9/2007 Staff 79 5/22/2007 Contract Award - Beverage Vending Machine Svcs PRCS Mooney 7/9/2007 Staff 80 5/22/2007 Commendation - requested by CM office CMO Cole 7/9/2007 Staff 3/27/2007 PRCS LaPointe 7/23/2007 81 Contract Award - Culver West Alexander Park Improv. Proj Staff 82 3/27/2007 Contract Award - Dog Park Phase II PRCS LaPointe 7/23/2007 Staff 83 5/22/2007 Discussion - Mobile Home Ordinance CDD Barnes 7/23/2007 Council 84 5/7/2007 Parking in Downtown/Standard for Restaurants CDD Blumenfeld 7/23/2007 Staff 85 4/17/2007 Report - Animal Licensing Program CM0 Cole 7/23/2007 Council 86 5/7/2007 Tandem Parking COD Blumenfeld 7/23/2007 Staff 87 5/22/2007 Ordinance Adoption - Skateboard Park PRCS Nicholson 7/23/2007 Council 88 5/7/2007 Culver City Pro-Rata Share/Expo Lobbyist CM0 Wolfberg 8/13/2007 Staff 89 3/22/2007 Presentation - Fiesta La Ballona PRCS LaPointe 8/20/2007 L._ Staff 90 3/22/2007 Presentation - Certificates to Fiesta Committee PRCS LaPointe 9/10/2007LIST OF TENTATIVE AGENDA ITEMS I Item Requestorl Number! I Date to Pending List Item I Primary Dept. I Dept. Contact 1 Meeting Date Staff Supervisor Contract Award - Concession Services Vets PRCS CDD Robinson Tipton Cole Pending Pending Pending Staff 92 7/14/2006 Council , Council 94 2/24/2007 Policy - Council Candidate Orientation CMO Staff a reement - Wesle Parking Lot COD Blumenfeld Pending Council y Council IT Richo Pending Council CTO Alexander Pending Pending Pending Staff 98 7/14/2006 Contract Award - Santa Monica Bay Rest. Pgm. PWD Rivera Staff 99 3/13/2007 Purchasing - Oracle Training Module IT Williams