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CC - CONSENT ITEM: (1) Authorization to Enter into a Microsoft Enterprise Agreement through SHI International Corp., or any Approved Large Account Reseller (LAR), Utilizing the County of Riverside Cooperative Purchasing Agreement, for a Term Not-to-Exceed Three Years in the Amount of $439,994 Per Year; and (2) Authorization to the City Manager to Approve Amendments for Additional Licensing and Unanticipated Costs in an Additional Amount Not-to-Exceed Ten Percent (10%) Annually.
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Meeting Date: October 26, 2026
Contact Person/Dept: Johnnie Griffing / IT Department
Phone Number: (310) 253-5976
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (10/22/2026)
Department Approval: Johnnie Griffing, Acting Chief Information Officer (10/15/2026)
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RECOMMENDATION
Staff recommends the City Council (1) authorize entering into a Microsoft Enterprise Agreement through SHI International Corp., or any approved Large Account Reseller (LAR) utilizing the County of Riverside cooperative purchasing agreement, in the amount of $439,994 per year for a total expenditure of $1,319,982 over the three year term; and (2) authorize the City Manager to execute necessary agreements, approve amendments, and additional purchases for unanticipated costs in an additional amount not-to-exceed 10% annually.
BACKGROUND
The City relies extensively on Microsoft technologies and services to support daily operations across all City Departments. Microsoft products provide the foundation for the City’s email and collaboration systems, office productivity applications, identity and access management, endpoint and cybersecurity protection, device management, cloud services, and server and database infrastructure.
Microsoft also supports numerous Department-specific applications used for financial managem...
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