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File #: 20-1100    Version: 1 Name: Revised Class Specs and Recruitment Bulletins for Clerical Series
Type: Minute Order Status: Action Item
File created: 6/22/2020 In control: CIVIL SERVICE COMMISSION
On agenda: 9/2/2020 Final action:
Title: Approval of Three (3) Revised Classification Specifications and Recruitment Bulletins: Administrative Clerk, Secretary and Administrative Secretary
Attachments: 1. 2020-09-02 ATT 1 Proposed Revised class spec for Administrative Clerk, 2. 2020-09-02 ATT 2 Proposed Final class spec for Administrative Clerk, 3. 2020-09-02 ATT 3 Proposed Revised class spec for Secretary.pdf, 4. 2020-09-02 ATT 4 Proposed Final class spec for Secretary.pdf, 5. 2020-09-02 ATT 5 Proposed Revised class spec for Administrative Secretary.pdf, 6. 2020-09-02 ATT 6 Proposed Final class spec for Administrative Secretary.pdf, 7. 2020-09-02 ATT 7 Proposed Revised recruitment bulletin for Clerical Series, 8. 2020-09-02 ATT 8 Proposed Final recruitment bulletin for Clerical Series
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Approval of Three (3) Revised Classification Specifications and Recruitment Bulletins: Administrative Clerk, Secretary and Administrative Secretary

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Meeting Date: August 5, 2020

Contact Person/Dept: Kashawn Mariner/Administrative Services

Phone Number: (310) 253-5640

Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []

Public Hearing: [] Action Item: [X] Attachments: [X]

Public Notification: (Email) Meeting and Agenda - Civil Service Commission (08/26/20); (Email) All City Staff (08/26/20)

Department Approval: Serena Wright-Black, Assistant City Manager (07/30/20)
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RECOMMENDATION

Staff recommends that the Civil Service Commission approve the revised Classification Specifications and Recruitment Bulletins for Administrative Clerk, Secretary, and Administrative Secretary, three of the classifications that are a part of the clerical series.


BACKGROUND/DISCUSSION

These clerical series classifications are shared by various departments and have not been revised since May 2005. Currently, there are vacancies within several departments. In anticipation of conducting an open and competitive recruitment to fill vacancies, Human Resources staff completed a review of these classifications to ensure that they accurately reflect the essential job duties being performed and the office experience, skills and equipment necessary to perform these duties.

During this review process, Human Resources staff concluded that revisions were needed to reflect a more modern office environment including modernizing the language by removing all references to typewriters. Also, revisions were made to ensure consistency between incumbents of the same classification but within different divisions, and to distinguish between the different classifications within the clerical series.

Classification Specification

In order to provide clarity to a...

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