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CC - CONSENT ITEM: Approval of an Agreement with Madison AI for Artificial Intelligence Solution Package including Administration + Governance, Community Development, Procurement & Contracts, and Public Records Request - Management & Fulfillment for a Not-to-Exceed Amount of $65,000.
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Meeting Date: March 9, 2026
Contact Person/Dept.: J.R. Wright/Information Technology
Phone Number: (310) 253-5959
Fiscal Impact: Yes [] No [X] General Fund: Yes [X] No []
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (03/04/2026)
Department Approval: J.R. Wright, Chief Information Officer (02/13/2026) _____________________________________________________________________
RECOMMENDATION
Staff recommends the City Council approve an agreement between City and Madison AI for Artificial Intelligence solution package including Administration + Governance, Community Development, Procurement & Contracts, and Public Records Request - Management & Fulfillment for a not-to-exceed amount of $65,000.
BACKGROUND
Municipal governments are operating in an increasingly complex environment marked by rising service demands, constrained financial resources, and heightened expectations for transparency, responsiveness, and efficiency. At the same time, the volume of data generated by City operations ranging from public records and service requests to financial, planning, and infrastructure data, has grown substantially. Existing tools and workflows are increasingly becoming insufficient to fully leverage this information in a timely and strategic manner.
In response to these challenges, City staff have evaluated the potential role of Artificial Intelligence (AI) technologies as a means to improve operational efficiency, enhance decision-making, and better serve the public. AI systems are now more widely used across the public sector to automate routine tasks, analyze large datasets, support predictive...
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