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File #: 25-418    Version: 1 Name: (1) Approval of a Contract with South Coast Fire Equipment for the Purchase of One New Aerial Apparatus for the Culver City Fire Department in an Amount Not-to-Exceed $1,974,817; (2) Authorization for the Chief Transportation Officer to Approve Change Ord
Type: Minute Order Status: Consent Agenda
File created: 10/11/2024 In control: City Council Meeting Agenda
On agenda: 10/28/2024 Final action:
Title: CC - CONSENT ITEM: (1) Approval of an Agreement with South Coast Fire Equipment for the Purchase of One New Aerial Apparatus for the Culver City Fire Department in an Amount Not-to-Exceed $1,974,817 for the Pre-Payment of Vehicle Build and Assembly; (2) Authorization to the Chief Transportation Officer to Approve Amendment(s) to the Agreement in an Additional Amount Not-to-Exceed $103,215 to Cover Contingency Costs (5%); and (3) FOUR-FIFTHS VOTE REQUIREMENT: Approval of a Related Budget Amendment Appropriating $538,032 from the Equipment Replacement Fund Balance to CIP #PE004.
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CC - CONSENT ITEM: (1) Approval of an Agreement with South Coast Fire Equipment for the Purchase of One New Aerial Apparatus for the Culver City Fire Department in an Amount Not-to-Exceed $1,974,817 for the Pre-Payment of Vehicle Build and Assembly; (2) Authorization to the Chief Transportation Officer to Approve Amendment(s) to the Agreement in an Additional Amount Not-to-Exceed $103,215 to Cover Contingency Costs (5%); and (3) FOUR-FIFTHS VOTE REQUIREMENT: Approval of a Related Budget Amendment Appropriating $538,032 from the Equipment Replacement Fund Balance to CIP #PE004.

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Meeting Date: October 28, 2024

Contact Person/Dept: Allison Cohen/Transportation Department

Phone Number: (310)253-6543

Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []

Attachments: Yes [] No [X]

Public Notification: (E-Mail) Meetings and Agendas - City Council (10/23/2024)

Department Approval: Diana Chang, Chief Transportation Officer (10/11/2024)
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RECOMMENDATION

Staff recommends the City Council (1) approve an agreement with South Coast Fire Equipment for the purchase of one new aerial apparatus for the Culver City Fire Department in an amount not-to-exceed $1,974,817 for the pre-payment of the vehicle build and assembly; (2) authorize the Chief Transportation Officer to approve amendment(s) to the agreement in an additional amount not-to-exceed $103,215 to cover contingency costs (5% of the base vehicle cost); and (3) approve a budget amendment appropriating $538,032 from the Equipment Replacement Fund (Fund 307) balance to Capital Improvement Project (CIP) #PE004 (budget amendment requires four-fifths vote).


BACKGROUND/DISCUSSION

In Fiscal Year 2023-2024, Fire Apparatus #3722, a 2003 American LaFrance Eagle aerial ladder truck that has reached the end of its useful life, was approved by City Council for replacement at mid-year in the amount of $1,540,000. After d...

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