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CC - CONSENT ITEM: Approval of an Amendment to the Master Agreement with AssetWorks Inc. in an Amount Not-to-Exceed $75,000 for Business Process Training and Inventory Data Consulting Services for the City's Fleet Maintenance Warehouse.
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Meeting Date: June 24, 2024
Contact Person/Dept: Elizabeth Shavelson/Finance Department
Phone Number: (310) 253-5865
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (06/19/2024)
Department Approval: Lisa Soghor, Chief Financial Officer (06/17/2024)
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RECOMMENDATION
Staff recommends the City Council approve an amendment to the Master Agreement with AssetWorks Inc. to perform business process training and inventory data consultant services for the City's fleet maintenance warehouse in an amount not-to-exceed $75,000.
BACKGROUND
The City has been using AssetWorks Inc.'s software to manage fleet maintenance operations since 1998. On August 24, 2015, the City Council approved a five-year agreement with AssetWorks, Inc. for cloud hosting services for the City's automated fleet management system, FleetFocus. The Transportation and Finance staff use FleetFocus to reconcile and analyze all functions related to the maintenance of vehicles and equipment, including repair and preventative maintenance activity, parts inventory, vehicle usage, and replacement forecasting. On January 24, 2022, City Council approved a five-year extension to the City's existing agreements with AssetWorks, Inc for the cloud-hosted fleet management system and the annual database maintenance and support services. On February 26, 2024, City Council approved an amendment to the existing master agreement to introduce an Enterprise Asset Management (EAM) solution, a new cloud-based software-as-a-service (SaaS) offering. AssetWorks EAM project kickof...
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