|
Title:
|
Adoption of a Resolution Authorizing the Destruction of Certain Records Retained by the Finance Department.
|
City of Culver City, California
Agenda Item Report
Meeting Date: 12/06/2010 Item Number: C-1
CITY COUNCIL AGENDA ITEM: Adoption of a Resolution Authorizing the
Destruction of Certain Records Retained by the Finance Department.
Contact Person/Dept.: Jeff Muir Phone Number: (310) 253-6016
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (12/02/2010);
Department Approval:
Jeff Muir (12/01/10)
City Attorney Approval:
Carol Schwab (by H. Baker) (12/01/10)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (12/01/10)
City Manager Approval:
John M. Nachbar (12/02/10)
RECOMMENDATION:
Staff recommends the City Council adopt a resolution authorizing the destruction of
certain records retained by the Finance Department.
BACKGROUND / DISCUSSION:
California Government Code Section 34090 (GC 34090) provides authority for the
destruction of documents that are no longer legally required to be retained, after
written consent of the City Attorney and authorization of the City Council are
obtained.
The documents listed in Exhibit “A,” attached to the proposed resolution, have been
reviewed in accordance with the provisions of GC 34090 and meet the requirements
for destruction. The City Attorney has consented in writing to the destruction of
these records.
FISCAL ANALYSIS:
There is no fiscal impact associated with this item. The destruction of non-
confidential records will be completed in-house. The Finance Department currently
contracts with Goodwill Shredding for the destruction of confidential material and will
use their services for the destruction of such materials included on Exhibit A.
ATTACHMENTS:
1) Proposed Resolution City of Culver City, California
Agenda Item Report
MOTIONS:
That the City Council:
Adopt a resolution authorizing the destruction of certain records retained by the
Finance Department.
MEETING DATE: 12/06/10
AGENDA ITEM: Adoption of a Resolution Authorizing the Destruction of Certain Records
Retained by the Finance Department.
ATTACHMENTS
Pages
1. Resolution No. 2010-R_____ Authorizing Destruction of Certain 1 – 2
Records in Finance Department