Adoption of a Resolution amending Council Policy number 4209 regarding executive/purchase cards. City of Culver City California City Council Agenda Item Report Meeting Date: 09/19/05 Item Number: A 1 AGENDA ITEM: Consideration of Amendments to City Council Policies on Executive/Purchasing Cards. Contact Person/Dept.: Nick Kimball Management Analyst Fiscal Impact: Yes No X Public Hearing: Public Notification: Master Notification List (9/14/05) Department Approval: Scott Bixby 9/13/05 City Controller Approval: N/A RECOMMENDATION: Phone Number: (310) 253 5682 General Fund: Yes No X Attachments: X Action Item: X CAO Approval: Scott Bixby for Jerry Fulwood 9/13/05 That the City Council approve the amended Council Policy Statement Number 4209 entitled Executive/Purchase Cards rescind Council Policy Number 4205 Use of Credit Cards amend Resolution 95 R005 and adopt Resolution 2005 R___. BACKGROUND/DISCUSSION: On January 23 1995 City Council approved twenty seven (27) City Council policies with the passage of Resolution 95 R005. This Resolution included Council Policy Number 4205 Use of Credit Cards (Attachment 1). Subsequently Council Policy Number 4209 Executive/Purchase Cards Policy (Attachment 2) was established on December 16 1996 by Resolution 96 R121. It was later revised on March 25 2002. The Executive/Purchase Cards Policy is a stand alone Council Policy that did not replace Council Policy 4205 Use of Credit Cards . At the time the staff report recommending adoption of the Executive/Purchase Cards Policy sought to improve the efficiency and control of purchasing practices for low priced items in lieu of the administrative burden associated with using petty cash. Alternatively the Use of Credit Cards Policy was adopted to facilitate business travel lodging and meal expenses. The proposed policy combines the Credit Card Policy and Executive/Purchasing Card Policy to form one consistent policy. For this reason staff recommends that the proposed Executive/Purchase (Cre...
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