Adoption of a Resolution Authorizing the Destruction of Examination Materials in the Human Resources Department which are More Than Two Years Old. City of Culver City California City Council Agenda Item Report Meeting Date: 01/26/08 AGENDA ITEM: Adoption of a Resolution Authorizing the Destruction of Examination Materials in the Human Resources Department which are More Than Two Years Old. Contact Person/Dept.: Serena Wright Phone Number: 310 253 5640 Item Number: C 13 Fiscal Impact: Yes No x General Fund: Yes No x Public Hearing: Public Notification: Master E Mail Notification List Action Item: Attachments: x Department Approval: Serena Wright (01/05/09) Chief Financial Officer Approval: Jeff Muir (01/21/09) City Attorney Approval: Carol Schwab (by H. Baker) (01/15/09) City Manager Approval: Jerry B. Fulwood (01/21/09) RECOMMENDATION Staff recommends the City Council adopt a Resolution authorizing the destruction of certain records in the Human Resources Department which are more than two (2) years old. DISCUSSION At the regular meeting of December 3 2008 the Civil Service Commission unanimously approved the destruction of all materials over two years old that relate to completed examinations with the exception of the resulting eligible lists. Eligible lists which show who participated in the examination process and their applicable scores have been determined to be a permanent record and have been and will continue to be retained in perpetuity. California Government Code Section 34090 authorizes destruction documents that are no longer legally required to be retained after written consent of the City Attorney and authorization of the City Council. Pursuant to the Civil Service Rules the Civil Service Commission must also approve this destruction (Civil Service Rule 16 Section 4). The documents listed in Exhibit A attached to the Resolution have been reviewed in accordance with the provisions of Government Code 34090 and meet those requirements for destruction. The...
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