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CC - CONSENT ITEM: (1) Waiver of Formal Bidding Pursuant to Culver City Municipal Code Section 3.07.075.F.3; and (2) Approval of a Purchase Order with Insane Impact for an LED Screen Trailer and Mobile Display in an Amount Not-to-Exceed $113,123.
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Meeting Date: May 27, 2025
Contact Person/Dept: Ted Stevens/ PRCS
Phone Number: (310) 253-6682
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: Yes [X] No []
Public Notification: (Email) Meetings and Agendas - City Council (05/22/2025)
Department Approval: Ted Stevens, PRCS Director (05/06/2025)
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RECOMMENDATION
Staff recommends the City Council (1) waive the formal bidding requirements, pursuant to Culver City Municipal Code (CCMC) Section 3.07.075.F.3; and (2) approve a purchase order with Insane Impact for an LED Screen Trailer and Mobile Display in an amount not-to-exceed $113,123.
BACKGROUND/DISCUSSION
Throughout the year, the Parks, Recreation and Community Services (PRCS) Department hosts a number of events that need projections, such as the movies during the Movies in the Park series and the Rotating Informational Signage at Fiesta La Ballona. By purchasing a mobile LED screen and trailer, the department could eliminate the annual contracts it has to set up for projector screens and to run movies. It also would allow for more information to be shown at events that traditionally did not utilize screens or projections. PRCS is also open to loaning the trailer and screen to other departments in order to enhance community events, such as the upcoming events for the 2028 Olympics and the 2026 World Cup.
PRCS is requesting that this procurement be exempt from formal bidding procedures pursuant to CCMC 3.07.075.F.3 because there is a lack of consistency of the product among competing companies, and it would be contrary to the...
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