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CC - CONSENT ITEM: (1) Approval of a Professional Services Agreement with Cashel Corporation dba Integrated Media Systems (IMS) in the Amount of $400,590 to Upgrade the City Council Chambers Audio Visual Equipment; and (2) Authorization to the City Manager to Approve Amendments to the Agreement to Support Enhanced Design Specifications and a Preventative Maintenance Support Agreement within an Aggregate Amount Not-to-Exceed $525,000.
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Meeting Date: August 26, 2024
Contact Person/Dept.: Michele Williams/Information Technology Department
Phone Number: (310) 253-5950
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (08/21/2024)
Department Approval: Michele Williams, Chief Information Officer (08/09/2024) _____________________________________________________________________
RECOMMENDATION
Staff recommends the City Council (1) approve a professional services agreement with Cashel Corporation dba Integrated Media Systems (IMS) in the amount of $400,590 to upgrade the City Council Chambers Audio Visual (AV) equipment; and (2) authorize the City Manager to approve amendments to the agreement to support enhanced design specifications and a preventative maintenance support agreement within an aggregate amount not-to-exceed $525,000.
BACKGROUND
On November 10, 2014, City Council approved a professional services contract to Integrated Media Systems (IMS) to update the Council Chambers audio visual (AV) and broadcast system. The upgraded system was completed and placed into production in April 2015. In July 2018, IMS completed audio visual component installations at the City's Senior Center conference rooms. In 2020, additional AV components were added to support virtual meetings using WebEx as the videoconferencing platform and devices were introduced to the Council Chambers AV equipment to allow for live streaming of pu...
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