ATTACHMENT 3
REGULAR MEETING OF THE November 7, 2007
CIVIL SERVICE COMMISSION 7:00 P.M.
CITY OF CULVER CITY, CALIFORNIA
Call to Order & Roll Call
The meeting of the Civil Service Commission was called to order
at 7:04 P.M.
Present: Chair Sandy Stivers
Vice Chair Michael Whitaker
Commissioner Vincent Motyl
Commissioner Sharon Zeitlin
Absent: Commissioner Dan Gallagher
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Action Items
Item A-4
SENIOR CIVIL ENGINEER: REVISED CLASSIFICATION SPECIFICATION AND
NEW OPEN AND COMPETITIVE RECRUITMENT BULLETIN
Mary Ortiz gave an overview of the staff report.
FOLLOWING DISCUSSION, IT WAS MOVED BY COMMISSIONER MOTYL,
SECONDED BY VICE CHAIR WHITAKER AND UNANIMOUSLY CARRIED, THAT
THE CIVIL SERVICE COMMISSION APPROVE ACTION ITEM NUMBER A-4.
ABSENT: Commissioner Gallagher
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Item A-5
SENIOR & SOCIAL SERVICES SPECIALIST (DISABILITY SERVICES):
REVISED CLASSIFICATION SPECIFICATION AND NEW OPEN AND
COMPETITIVE RECRUITMENT BULLETIN
Mary Ortiz gave an overview of the staff report. Armando
Abrego, Senior & Social Services Manager, was present to answer
any questions from the Commission.
FOLLOWING DISCUSSION, IT WAS MOVED BY COMMISSIONER ZEITLIN,
SECONDED BY VICE CHAIR WHITAKER AND UNANIMOUSLY CARRIED, THAT
THE CIVIL SERVICE COMMISSION APPROVE ACTION ITEM NUMBER A-5,
WITH REVISIONS. November 7, 2007
ABSENT: Commissioner Gallagher
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Recessed to Closed Session
The Civil Service Commission recessed to Closed Session at
8:25 P.M.
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Reconvene
The Civil Service Commission reconvened its meeting at
8:35 P.M., with all Commissioners present except Commissioner
Gallagher.
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Report on Action Taken in Closed Session
Chair Stivers announced that there was nothing to report from
Closed Session.
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Public Comment for Items NOT on the Agenda (continued)
Chair Stivers invited public participation. None.
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Receipt of Correspondence
None.
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Items from Staff
Serena Wright provided an overview of routine items from Staff.
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Items from Commissioners
None. November 7, 2007
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Adjournment
There being no further business, at 8:13 P.M., the Civil Service
Commission adjourned its meeting in memory of Travis DeJaurn, to
a Regular Meeting to be held on December 5, 2007.
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Serena Wright
PERSONNEL & EMPLOYEE RELATIONS DIRECTOR of the City of Culver
City, California
SECRETARY TO THE CIVIL SERVICE COMMISSION of the
City of Culver City, California
City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION
Staff recommends the City Council approve the revised classification specification
for Senior Civil Engineer.
BACKGROUND
Through the budget process for fiscal year 2007-2008, the Public Works Department
recommended changing the name of the Sanitation Division to Environmental
Programs and Operations. The division’s name change, which did receive the City
Council’s approval via adoption of the Budget, was a reflection of the environmental
programs over which the division now has purview, e.g., management of the City’s
wastewater transfer and treatment programs, implementation of a Prop 50 grant for
city-wide stormwater treatment measures, and implementation of the state’s Waste
Discharge Requirements (WDRs) programs.
An assessment of the needs of the department indicated that the Public Works
Department would benefit from the addition of positions specifically dedicated to
environmental programs. Subsequently, a Senior Civil Engineer position was
allocated to the division to assist in the implementation and management of
environmental programs.
DISCUSSION
An analysis of the current Senior Civil Engineer classification indicated that revisions
would need to be made to incorporate some of the duties that could be expected of
Meeting Date: 12/10/07 Item Number: A-12
AGENDA ITEM: Approval of the Revised Classification Specification for Senior
Civil Engineer.
Contact Person/Dept.: Mary Ortiz Phone Number: 310-253-5650
Fiscal Impact: Yes [] No [ x ] General Fund: Yes [] No []
Public Hearing: [] Action Item: [x] Attachments: [x]
Public Notification: Master Notification List, Culver City Employees Association on
December 5, 2007
Department Approval:
City Attorney Approval:
Carol Schwab (by H. Iker) (12/05/07)
Fiscal Impact Review:
Marlee Chang (12/05/07)
City Manager Approval:
Jerry B. Fulwood (12/05/07) City of Culver City, California
City Council Agenda Item Report
an incumbent assigned to the Environmental Programs and Operations Division.
Presently, the classification specification only reflects those duties that could be
expected of an incumbent that is assigned to the Engineering Division.
The following significant changes have been made to the Senior Civil Engineer
classification specification:
• The “Essential Duties” section has been revised to include the reference to
the position’s responsibility for 1) ensuring the City’s compliance with federal,
state, and local stormwater quality and recycling laws, 2) gathering data and
compiling reports for the National Pollution Discharge Elimination System
(NPDES), AB 939 reports, and Wastewater Discharge Requirements (WDR)
compliance reports; 3) participation in Environmental Impact Report /
California Environmental Quality Act (EIR/CEQA) review for approved
projects including preparation and monitoring of mitigation plans; and 4) the
preparation of information for dissemination to the general public regarding
water conservation, stormwater pollution, recycling, and other environmental
programs.
• The “Knowledge, Skills and Abilities” sections have been revised to include
principles, procedures, standards, practices, trends and information sources
in the field of wastewater and stormwater.
The Civil Service Commission approved the revised classification specification for
Senior Civil Engineer (Attachment 1) at the November 7, 2007 meeting.
FISCAL ANALYSIS
There is no additional cost associated with the revised Senior Civil Engineer
classification specification.
ATTACHMENTS
1. Revised Classification Specification for Senior Civil Engineer
2. Draft of Meeting Minutes for Civil Service Commission dated 11/07/07
MOTION
That the City Council:
Approve the revised classification specification for Senior Civil Engineer.
ATTACHMENT 1
Revised November 2007 1
November 1998
SENIOR CIVIL ENGINEER
DEFINITION
Occupants of this classification are in the classified service. This is a middle management
classification in the engineering series. The incumbents in this classification are may be
responsible for assisting the Deputy Public Works Director/Engineering in with fiscal and general
administrative responsibilities and in supervising and coordinating the activities and technical
personnel of either the Engineering Division or the Environmental Programs Division. The work
performed may vary considerably based upon the division to which the position is assigned.
SUPERVISION RECEIVED AND EXERCISED
This position reports to the Engineering Services Manager or the Environmental Programs &
Operations Manager Deputy Public Works Director/Engineering. Responsibilities may include
supervision of Associate Civil Engineers, Assistant Civil Engineers, Senior Engineering
Technicians, Engineering Technicians, Associate Analysts professional, technical,
administrative, and/or clerical staff support.
ESSENTIAL JOB DUTIES
The following tasks are essential for this position. Incumbents in this classification may not
perform all of these tasks, or may perform similar related tasks not listed here.
1. 1. Prepares comprehensive reports for City Council, Commissions and committees; letters
to the public and other agencies; memorandums to other divisions and departments.
2. 14. Outlines survey work and reviews work in progress; checks and approves completed
assignments which include surveys, topography, centerline ties, bench marks, and controls
for civil engineering designs and maps.
3. 2. Supervises the preparation of engineering plans and specifications for various types of
public works improvements or ensures compliance with federal, state, and local stormwater
quality and recycling laws. Plans and specifications may relate to such as streets, parks,
storm drains, traffic channelization and signalization, City buildings and structures, etc.
4. 15. Researches various projects being contemplated; prepares preliminary designs,
calculations, and estimates required in evaluating and making major decisions with respect
to the preparation of the final designs, plans, and specifications; prepares final
specifications; prepares reports and correspondence as required. Page Two - Senior Civil Engineer
Revised November 2007 2
November 1998
5. 16. Supervises the preparation of and/or prepares and interprets legal descriptions for
annexations, sales of City property, easements, right-of-ways, abandonments, dedications,
acquisitions, etc.
6. 17. Supervises the checking of subdivision maps and improvement plans and identifies
changes that must be made in order for them to conform to good engineering practice and
comply with applicable laws, codes, ordinances, and City regulations.
7. Answers inquiries 3. Responds to requests for information regarding to at the public counter
relating to various engineering related matters or environmental management programs at
the public counter or in writing. Requests for information may pertain to environmental
programs, such as legal descriptions, survey information, assessment districts, street and
alley improvements, and many other similar matters.
8. 18. Supervises and participates in performing various computations required for engineering
projects such as survey closures, areas, curves, grades, quantity and cost estimates, and
traffic counts.
9. 4. Maintains accurate budget and expenditure records on various projects, projects through
the planning, design and construction stages. Prepares project reports and cost estimates.
10. 5. Assists with and/or prepares annual Engineering Division operating budget and the
Capital Improvement Budget.,
11. 6. Assists with and/or prepares State and Federal grant applications, Capital Improvement
Program.
12. 7. Reviews and recommends for approval invoices received for professional services,
contract construction costs and, as well as for services., supplies, and materials required for
the functioning of the Engineering Division.
13. 8. Prepares Requests for Proposals for professional services, reviews proposals received
and prepares analyses and recommendations on them for consideration by the
Redevelopment Agency and/or City Council.
14. 9. Monitors the performance of consultants under contract with the Redevelopment Agency
and/or the City to guarantee that work is being performed on schedule and in accordance
with the terms of the contract.
15. 10. Maintains liaison with representatives of other governmental agencies, utility companies
and engineering firms.
11. Compiles and analyzes data and programs and makes recommendations to assist in the
formulation of policies and procedures.
12. Gathers data and compiles required reports including, but not limited to, National Pollution
Discharge Elimination System (NPDES) reports, AB 939 reports, and Wastewater Discharge
Requirements (WDR) compliance reports.
13. Participates in Environmental Impact Report / California Environmental Quality Act
(EIR/CEQA) review for approved projects including preparation and monitoring of mitigation
plans. Page Two - Senior Civil Engineer
Revised November 2007 3
November 1998
19. Coordinates site visits with other agencies to bring private concerns into compliance with
existing rules, policies, and regulations.
20. Prepares information for dissemination to the general public regarding water conservation,
storm water pollution, recycling, and other environmental programs.
21. Attends and participates in professional group meetings to stay informed of new trends and
innovations to improve City projects, programs and facilities, e.g. water, wastewater,
stormwater, environmental fields, etc.
MINIMUM KNOWLEDGE, SKILL AND ABILITY
Knowledge of:
• Civil engineering theory and practice as applied to design, construction and inspection of
public works projects and facilities.
• Principles, procedures, standards, practices, trends and information sources in the field of
wastewater and stormwater.
• Technical report writing.
• Mechanics of materials.
• Design of City Streets, sewer and storm drain systems.
• Precise horizontal and vertical control surveys and closures.
• Federal, State, and local regulations.
• State and county design standards.
• Fiscal and administrative management of public works projects and State and Federal
grants.
• Principles of organization and budget management.
Skill and Ability to:
• Communicate clearly both verbally and in writing.
• Supervise and participate in the design and preparation of plans and specifications for public
works improvements.
• Plan, direct, and supervise the work of other engineers and technicians.
• Conduct technical research and prepare related reports.
• Supervise the maintenance and organization of engineering files, plans, and records.
• Administer contracts for public works projects.
• Establish and maintain effective working relationships with management, subordinates, City
staff, and the public.
LICENSE AND CERTIFICATES
Possession of registration as a Professional Civil Engineer in the State of California, and a valid
State of California Class C driver’s license. Page Two - Senior Civil Engineer
Revised November 2007 4
November 1998
TRAINING AND EXPERIENCE
Any combination equivalent to training and experience that could likely provide the required
knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge,
skills, and abilities would be: a Bachelor’s Degree from an accredited college or university in civil
engineering and three (3) years professional level experience in municipal engineering at a level
comparable to Associate Civil Engineer.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
• Require vision (which may be corrected) to read small print.
• Require mobility of arms to reach and dexterity of hands to grasp and manipulate small
objects. Lower body mobility may not be required.
• Perform lifting, pushing and/or pulling which does not exceed 50 pounds and is an infrequent
aspect of the job.
• Is subject to office and outside environmental conditions.
• May be required to use personal vehicle in the course of employment.