Approval of a Professional Services Agreement with Martin & Chapman Company to Provide Election Services Relating to the City s General Municipal Election to be Held on Tuesday April 8 2008. City of Culver City California City Council Agenda Item Report Meeting Date: 03/24/08 AGENDA ITEM: Approval of a Professional Services Agreement with Martin & Chapman Company to Provide Election Services Relating to the City s General Municipal Election to be Held on Tuesday April 8 2008. Contact Person/Dept.: Ela Valladares Phone Number: 310 253 5851 Item Number: C 5 Fiscal Impact: Yes X No General Fund: Yes X No Public Hearing: Public Notification: Master Notification List (03/19/08); Martin & Chapman Co. Action Item: Attachments: Department Approval: Christopher Armenta (03/14/08) Fiscal Impact Review: Jeff Muir (by M. Noller) (03/19/08) City Attorney Approval: Carol Schwab (by H. Baker) (03/18/08) City Manager Approval: Jerry B. Fulwood (03/19/08) RECOMMENDATION: Staff recommends the City Council approve a professional services agreement with Martin & Chapman Company in an amount not to exceed $64 000.00 to provide election services relating to the City s General Municipal Election to be held on April 8 2008. BACKGROUND: Culver City hires an election services provider to assist in conducting municipal elections. The election services provider provides supplies and services necessary to conduct an election such as ballot layout and printing; sample ballot printing addressing sorting and mailing; precinct worker training; software mailing labels envelopes and reports for processing absentee ballots; balloting counting equipment and personnel; and precinct supplies. DISCUSSION: Culver City Municipal Code 3.07.070 allows for professional services contracts to be awarded without a formal bid process based upon competitive quotations whenever practical as determined by the City Manager from not less than three (3) vendor contractors. It is not possible to get quotations from three...
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