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Title:
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Approval of an Amendment to an Existing Professional Services Agreement with KOA Corporation for Traffic Engineering/Planning Consulting Services.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council approve an amendment to an existing
professional services agreement with KOA Corporation for on-call Traffic
Engineering/Planning Consulting services in an additional amount not-to-exceed
$25,000.
BACKGROUND:
In September 2004, the Council approved a professional services agreement with
KOA for on-call traffic engineering consulting services. Several of the recent
services that KOA has provided to Culver City include:
• Striping plan for Culver Boulevard and Motor Avenue
• Traffic signal warrant study for McLaughlin Avenue and Washington
Boulevard and Berryman Avenue and Washington Boulevard
• Traffic signal study at Overland Avenue and Washington Boulevard
intersection
• Traffic study review of Exposition Light Rail Project
• General neighborhood traffic management plan studies
• Buckingham Parkway/Sumner pedestrian crosswalk
On February 11, 2008, the Council approved an amendment to the existing
professional services agreement with KOA Corporation for on-call traffic engineering
consulting services in the amount of $10,000 until the end of this fiscal year.
Meeting Date: 05/12/08 Item Number: C-3
AGENDA ITEM: Approval of an Amendment to an Existing Professional Services
Agreement with KOA Corporation for Traffic Engineering/Planning Consulting
Services
Contact Person/Dept.: Mate Gaspar/PW Phone Number: (310)-253-5602
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Public Notification: Master Notification List (05/07/08) and KOA on (05/08/08).
Department Approval:
Charles D. Herbertson (05/01/08)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/06/08)
Fiscal Impact Review:
Jeff Muir (by M. Noller) (05/07/08)
City Manager Approval:
Jerry B. Fulwood (05/07/08) City of Culver City, California
City Council Agenda Item Report
DISCUSSION:
Since the approval of the amendment on February 11, 2008, staff has continued to
use KOA to provide traffic engineering support services. At that time it was
estimated that an additional $10,000 would be needed until the end of this fiscal
year. However, the services provided by KOA on the neighborhood traffic
management program and various capital projects will exceed $10,000. In order to
complete the necessary traffic engineering consulting services on the various
projects with the same consultant, staff is requesting an additional $25,000. Staff
estimates that the additional $25,000 will be exhausted by September 30, 2008.
KOA has provided excellent services and staff recommends that the Council
approve an amendment to this agreement in an additional amount not-to-exceed
$25,000.
In July 2008, staff will issue a Request for a Statement of Qualifications for general
traffic engineering support services to various traffic engineering firms. After review,
staff will recommend a short list of traffic engineering consultants for consideration
by the Council prior to September 2008.
FISCAL ANALYSIS:
KOA will be paid for their services using funds already set aside for engineering
services within the budgets of various capital projects that their consulting work will
be associated with. Therefore, no new allocation of funds is requested.
ATTACHMENTS:
None
MOTION:
That the City Council:
1. Approve an amendment to an existing professional services agreement with
KOA for Traffic Engineering consulting services in an additional amount not-
to-exceed $25,000;, and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.