City of Culver City, California
Agenda Item Report
Meeting Date: _08/07/12 Item Number: _A-2
PRCS COMMISSIONAGENDA ITEM: Assignment of Alternate Dates and/or Venues
for the November 2012 and the January 2013 Parks, Recreation and Community
Services Commission Meetings.
Contact Person/Dept, Dan Hernandez,
PRCS Director
Phone Number: (310) 253-6655
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: (Email) Meetings and Agendas – Parks, Recreation and Community
Services Commission (08/02/12).
Department Approval: Dan Hernandez
(08/01/12)
City Attorney Approval: N/A
Chief Financial Officer Approval: N/A City Manager Approval: N/A
RECOMMENDATION:
Staff recommends that the Parks,Recreation and Community Services (PRCS)
Commission assign alternate dates and/or venues for the November 2012 and the
January 2013 Parks, Recreation and Community Services Commission Meetings.
BACKGROUND:
The meetings of the Parks, Recreation and Community Services Commission
typically occur on the first Tuesday of each month in the Mike Balkman Council
Chambers at City Hall. At the July 3, 2012 meeting, the Commission reaffirmed all
of the 2012 meeting dates with the exception of the November meeting and the
majority of the 2013 meeting dates, as follows (moved by Commissioner Kim;
seconded by Vice Chair Greene; Passed 4 – 0, Excused Absence/Yanda):
2012 2013
August 7, 2012
September 4, 2012
October 2, 2012
December 4, 2012
February 5, 2013
March 5, 2013
May 7, 2013
July 2, 2013
August 6, 2013
September 3, 2013
October 1, 2013
December 3, 2013
City of Culver City, California
Agenda Item Report
The following list of regularly scheduled meeting dates that may be problematic for
various reasons was presented to the Commission:
DATE DAY TYPE LOCATION AVAILABLE?
November 6, 2012 Tuesday Regular Council Chambers NO
January 1, 2013 Tuesday Regular Council Chambers NO
April 2, 2013 Tuesday Regular Council Chambers YES
June 4, 2013 Tuesday Regular Council Chambers POSSIBLY NOT
November 5, 2013 Tuesday Regular Council Chambers POSSIBLY NOT
Detail regarding the issues surrounding each date was provided:
November 6, 2012 – Although the Commission had previously determined that it will
hold a meeting on November 6, 2012, the date of the General Election, the Council
Chambers is not available since it will be used to televise and/or tabulate election
results. Therefore, the Commission may wish to consider selecting either another
location or another date for the November 2012 meeting.
January 1, 2013 – New Year’s Day, a City holiday, falls on the first Tuesday of the
month in 2013. Therefore, the Commission should select another date for the
January meeting.
April 2, 2013 – The Jewish observance of Passover is from sunset on March 25
through nightfall of April 2. For those who are observant, no work is permitted on
March 26-27 and April 1-2. Work is permitted only on March 28-29 and 31 with
certain restrictions.
June 4, 2013 – As in previous years, the City Council often holds special meetings
on the first Tuesday of June to conduct Budget Hearings.
November 5, 2013 – According to the Los Angeles County Registrar’s Calendar of
2013 Election Schedules, this is the date of the Culver City Unified School District
Election. Therefore, the Council Chambers may be used to televise and/or tabulate
election results. The City Mangers’ Office recommends that the Commission
consider selecting another date or venue for the November meeting, since the
Patacchia Conference Room may also be in use.
The Commission requested that staff return with suggestions of alternate dates
and/or venues for the meetings listed above.
City of Culver City, California
Agenda Item Report
DISCUSSION:
After looking into the matter, staff is providing the following suggestions of alternate
dates and/or venues for the November 2012 and the January 2013 Commission
meetings:
November 2012:
Tuesday, November 6 – Patacchia Room, City Hall
Garden Room, Veterans Memorial Building
B45-B47, Senior Center
Thursday, November 8 – Patacchia Room, City Hall
Rotunda Room, Veterans Memorial Building
Garden Room, Veterans Memorial Building
B45-47, Senior Center
January 2013:–
Thursday, January 3 – Patacchia Room, City Hall
Rotunda Room, Veterans Memorial Building
Garden Room, Veterans Memorial Building
B45-B47, Senior Center
FISCAL IMPACT:
Although not quantified here, significant staff and financial resources are expended
for the purpose of holding PRCS Commission meetings. The majority of these
expenditures fall within the Administrative Division budget (account number
10130100).Given the current budget issues facing the City, it is particularly important
to allocate the even scarcer staff and financial resources to those areas which
maintain the City’s core services consistent with the Council-Manager form of
government.
City of Culver City, California
Agenda Item Report
MOTION:
That the Parks, Recreation and Community Services Commission:
1. Assign the following alternate date and/or venue for the November 2012
PRCS Commission meeting:
___________________________________________;and,
2. Assign the following alternate date and/or venue for the January 2013 PRCS
Commission meeting: ___________________________________________;
AND/OR
3. Provide staff with alternate suggestions.