Authorize entering into an agreement with Hoffman Video Systems for upgrades to the audio visual equipment in the Mike Balkman Council Chambers. City of Culver City California City Council Agenda Item Report Phone Number: 310 253 5763 X No Action Item: X Item Number: A 10 Meeting Date: 07/11/05 AGENDA ITEM: Authorization to Enter Into an Agreement with Hoffman Video Systems for the Purchase and Installation of Voting Software and Hardware Audio Video and Broadcast Production Equipment for the Mike Balkman Council Chambers. Contact Person/Dept.: Joe Susca Public Works Fiscal Impact: Yes Public Hearing: Public Notification: Master Notification List; Doug Nielsen; Broadcast Media Communications; Studio Spectrum Inc.; Edwards Technologies Inc.; Spinitar; VTP Inc.; SPL Integrated Solutions; Pro Sound; Media Centric; TV Magic; Sunset Studios; Granicus; Hoffman Video Systems; A Vidd Electronics; and Darren Doerschel were notified by e mail on July 6 2005. Department Approval: Charles D. Herbertson 6/28/05 General Fund: Yes X No Attachments: X CAO Approval: Deborah Fancett for Jerry Fulwood 7/5/05 Interim City Controller Approval: Marlee Chang 7/5/05 RECOMMENDATION: Staff recommends that the City Council authorize entering into an agreement with Hoffman Video Systems for the purchase and installation of various audio video and broadcast production equipment and to replace the existing voting software and hardware system for $204 851 Council Chambers Audio Video Upgrade P 849 and Council Chambers Acoustics P 846. BACKGROUND: When City Hall s construction was completed in 1995 the Mike Balkman Council Chambers (Chambers) was equipped with various voting audio and video equipment components many of which are controlled through an AMX system. The AMX system remotely controls such functions as voting microphone muting speaker volume white screen up/down chime document stand camera zoom/focus radio station transmission on/off room lighting overflow room speakers and rear projecti...
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