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CC - CONSENT ITEM: Approval of a General Services Agreement with HASA Inc. for Pool Maintenance Supplies in an Amount Not-To-Exceed $255,000 through June 30, 2027.
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Meeting Date: March 17, 2025
Contact/Dept: Gary Wansley, Public Works Department/Maintenance Operations Division
Phone Number: (310) 253-6444
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No [ ]
Attachments: Yes [ ] No [X]
Public Notification: E-Mail: Meetings and Agendas - City Council (03/12/2025)
Department Approval: Yanni Demitri, Public Works Director/City Engineer (03/10/2025)
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RECOMMENDATION
Staff recommends the City Council approve a General Services Agreement with HASA Inc. to provide pool maintenance supplies in an amount not-to-exceed $255,000 through June 30, 2027.
BACKGROUND
The City's Public Works Maintenance Operations Division is responsible for maintaining the City's pools in proper working order in accordance with State of California swimming pool requirements and other applicable regulations. Staff regularly budgets for and purchases supplies to perform the necessary work.
Historically, the City has purchased pool maintenance supplies from Sea-Clear Pools Inc. within the City Manager's Purchasing Authority. Due to the rising cost of supplies and maintenance needed to keep the City's outdoor pool open year-round, in recent years staff has required approval for additional expenditures from the City Council outside of the City Manager's Purchasing Authority.
DISCUSSION
Staff researched various options for a long-term agreement for pool maintenance supplies, including any Request for Proposals (RFP) released by nearby public agencies. Pursuant to Culver City Municipal Code Section 3.07.055.G, the purchase of equipment, goods and supplies is exempt from formal competitive bidding requirements when competitive bid procedures have already been utilized by the City or anot...
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