Consideration of an Extension to a Professional Services Agreement with Colen & Lee Inc. to Provide Workers Compensation Claims Administration Services. City of Culver City California City Council Agenda Item Report Item Number: A 6 Meeting Date: 07/10/06 AGENDA ITEM: Consideration of an Extension to a Professional Services Agreement with Colen & Lee Inc. to Provide Workers Compensation Claims Administration Services. Contact Person/Dept.: Kermit Francis; Nick Kimball Fiscal Impact: Yes X No Phone Number: (310) 253 5682 General Fund: Yes X No Action Item: X Public Hearing: Public Notification: Colen & Lee Inc. on 7/05/06; Master Notification List on 7/05/06 Department Approval: Kermit Francis (06/28/06) City Controller Approval: Marlee Chang (07/03/06) CAO Approval: Jerry B. Fulwood (07/05/06) Attachments: X RECOMMENDATION: Staff recommends the City Council approve an extension and fee increase to the professional agreement with Colen & Lee to provide workers compensation claims administration services. The fee increase is 4% or $620 from $15 500 per month to $16 120 per month effective July 1 2006. BACKGROUND: Colen & Lee has provided workers compensation claims administration services for the City since July 1986. As the City s workers compensation claims administrator Colen & Lee is responsible for setting initial claim reserve amounts; reviewing medical treatment to ensure that it is appropriate; acting as a liaison between employees doctors attorneys and the City; generating and mailing statutorily required notices to employees; processing and filing required forms with the appropriate parties; consulting with Risk Management staff to provide recommended courses of action; and generating and providing reports to Risk Management staff for use in analysis and enhanced program management. Overall Colen & Lee has been responsive to the needs of Culver City s management and its employees. Over the past few years Colen & Lee has worked with Risk Management staff on a...
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