Resolution to amend the Executive/Purchase Cards policy. City of Culver City California City Council Agenda Item Report Item Number: A 9 Meeting Date: 11/7/05 AGENDA ITEM: Consideration of Adoption of a Resolution Amending Council Policy Number 4209 Executive/Purchasing Cards; Rescinding Council Policy Number 4205 Use of Credit Cards; and Rescinding Resolution No. 2002 R028. Contact Person/Dept.: Nick Kimball Management Analyst Fiscal Impact: Yes No X Public Hearing: Public Notification: Master Notification List (11/2/05) Phone Number: (310) 253 5682 General Fund: Yes No X Attachments: X Action Item: X Department Approval: Jerry Fulwood 11/1/05 City Controller Approval: N/A RECOMMENDATION: CAO Approval: Jerry Fulwood 11/1/05 That the City Council adopt a Resolution amending Council Policy Statement Number 4209 entitled Executive/Purchase Cards; rescinding Council Policy Number 4205 Use of Credit Cards; and rescinding Resolution No. 2002 R028. BACKGROUND/DISCUSSION: On January 23 1995 City Council approved twenty seven (27) City Council policies with the passage of Resolution 95 R005. This Resolution included Council Policy Number 4205 Use of Credit Cards (Attachment 1). On December 16 1996 Council Policy Number 4209 Executive/Purchase Cards Policy (Attachment 2) was established. It was later revised on March 25 2002. The Executive/Purchase Cards Policy is a stand alone Council Policy that did not replace Council Policy 4205 Use of Credit Cards . At the time the staff report recommending adoption of the Executive/Purchase Cards Policy sought to improve the efficiency and control of purchasing practices for low priced items in lieu of the administrative burden associated with using petty cash. Alternatively the Use of Credit Cards Policy was adopted to facilitate business travel lodging and meal expenses. The proposed policy combines the Credit Card Policy and Executive/Purchasing Card Policy to form one consistent policy. For this reason staff recommends that the pro...
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